Office Admin Executive

Employment Type: Full time

Experience: 3–5 Years

Location: Bengaluru

About Econz:

Econz was established in the year 2006, headquartered in Bengaluru, Karnataka, India. We are a Google Cloud Premier Partner and one of the top System Integrators for technologies like Google Workspace, Chrome Enterprise, Google Cloud Platform and Google for Education. Econz also has offices in the U.K. and U.A.E. We serve more than 2,500 customers and help businesses through their journey of digital transformation with cloud technologies.

We are small giants with an Intellectually curious, a bias for action, and a customer-centric team. We have a High-Trust, High-Performance CultureTM. Our HR policies have three P’s at their core: People, Processes, and Psychology.

Join us, make your mark, and grow with us!

Profile Overview:

We are seeking a proactive and experienced Office Admin Executive to manage daily office operations, front desk responsibilities, travel coordination, and employee engagement. You will play a key role in ensuring a professional, organized, and welcoming workplace environment while supporting various administrative functions and internal teams.

Key Responsibilities::

Front Office & Visitor Management

• Greet and manage all visitors, ensuring proper documentation and hospitality.
• Maintain accurate records of visitors, employee movement logs, material registers, and courier dispatch/receipts.
• Handle front desk inquiries, calls, and general reception duties.

Housekeeping & Facility Management

• Supervise housekeeping staff and ensure hygiene standards across the premises.
• Manage office pantry and ensure stock of essential supplies including beverages, stationery, and hygiene /medical products.
• Oversee maintenance of office assets (ACs, printers, coffee machines, etc.) and coordinate with service vendors.

Vendor & Building Coordination

• Act as the point of contact between Econz and the facility vendors
• Manage access cards, facility issues, parking allocation, and general building-related support.
• Maintain relationships with office vendors and oversee contracts, renewals, and service quality.

Travel Desk Management

• Coordinate domestic and international travel including bookings, visas, accommodations, and itineraries.
• Internal cab/taxi arrangements for leadership when required
• Maintain travel records, manage travel budgets, and process approvals and reimbursements.
• Assist senior leadership with last-minute changes or high-priority travel needs.

Employee Engagement & Event Support

• Collaborate with HR to organize in-house celebrations, offsites, and engagement activities.
• Manage event logistics including venue bookings, vendor coordination, and on-ground execution.

Administrative Operations

• Maintain and reconcile petty cash and administrative expense records.
• Manage office inventory and procure supplies efficiently, keeping track of usage and consumption.
• Maintain digital admin records and improve internal processes using tools like Google Sheets or Forms.

Reporting & Compliance

• Assist in preparing monthly administrative expense reports and support budgeting for office operations.
• Ensure workplace compliance with safety, cleanliness, and facility standards.
• Support internal audits and documentation needs related to administration.

General:

• Graduate / Diploma in any discipline.
• 3–5 years of experience in office administration, facilities, or admin support roles.
• Excellent communication and interpersonal skills; confident dealing with internal and external stakeholders.
• Strong multitasking and organizational abilities.
• Proficiency in MS Office Suite, Google Workspace (Docs, Sheets, Forms), and digital admin tools.
• Detail-oriented, proactive, and able to manage operations independently.
• Experience handling vendors, events, or facility coordination is a plus.

Join us and contribute to a workplace that values collaboration, growth, and innovation.