Manager Records & Compliance

Key Responsibilities

A. Records Management & Documentation

• Maintain accurate academic records including enrolments, attendance, assessments, transcripts, fee records, and certifications
• Supervise faculty and HR documentation, including service books, statutory registers, and credential records
• Develop and manage both digital and physical filing systems to ensure data integrity, secure retrieval, and archival
• Implement record retention policies aligned with UGC and statutory mandates
• Ensure timely updates to ERP/UMS systems and prepare documentation for audits and inspections

B. Regulatory & Statutory Compliance

• Support institutional compliance with regulatory bodies including UGC, NAAC, AICTE, PCI, BCI, RCI, NMC, NCVET, and State Authorities
• Prepare and file statutory reports and data submissions within regulatory deadlines
• Coordinate inspections, manage compliance checklists, and ensure corrective actions are tracked and documented
• Maintain regulatory calendars and assist in drafting institutional policies and ordinances for compliance

C. Audit & Quality Assurance

• Maintain audit-ready documentation for academic, statutory, and financial audits
• Support IQAC with data collection, validation, and reporting for NAAC and other quality frameworks
• Conduct internal quality checks, mock assessments, and ensure readiness for statutory inspections
• Document proceedings of statutory body meetings including Academic Council, Board of Studies, and Governing Body

D. Reporting & MIS

• Prepare MIS reports on compliance status and outstanding statutory requirements
• Compile data from departments for regulatory submissions and accreditation reports
• Draft compliance communications, regulatory correspondence, and reporting documentation for leadership and external stakeholders

E. Coordination & Liaison

• Act as the primary contact between Registrar's Office and academic/administrative departments for records and compliance
• Liaise with councils, accreditation agencies, and government departments for inspections and approval processes
• Ensure timely and accurate communication with external statutory bodies and respond to notices or directives

F. Team Leadership & Capacity Building

• Supervise and guide junior staff involved in compliance and record maintenance
• Train team members on documentation standards, data entry accuracy, and compliance awareness
• Drive digital adoption in compliance and records management via ERP/UMS platforms