Manager Facilities

Job Description

What youll do : As the Manager Facility, you will be responsible for overseeing the day-to-day operations of the facility, and administration activities for Bangalore office. Your role involves fostering a positive work culture and driving the team towards achieving the performance. Soft Services Security Management Health & Safety of Assets & Employees Should know Transport operations Should have experience of AMC of facility equipments like, HVAC, UPS, Access Control, CCTV, BMS Food & Cafeteria Services Tea & Coffee & Water Visitor & Vendor Management Repair & Maintenance Activities Event Management The key responsibilities include: Strategic Planning: Collaborate with local leadership to develop and execute operational strategies aligned with the company's mission and objectives. Operational Excellence: Oversee and provide all the support for infrastructure development and maintenance, facilities and administration management, compliance management, asset management, processes. Compliance Management: Possess comprehensive knowledge of SEZ policies and regulations. Liaise with government authorities and vendors to ensure compliances, various licensing, employee & property insurance, etc. Should have thorough knowledge of state minimum wages. Stakeholder Management: Build strong relationships with internal functions and collaborate with external clients, global operations, procurement, and infosec teams to enhance service delivery. Employee-Centric Events: Manage key operations staff in planning employee-centric events, including vendor selection and negotiations, budget estimates, and other events-related logistics. Software & Tools Knowledge: Manage the company's ERP system to issue POs according to requests and other reporting tools. Have experience in implementation and/ or management of the desk booking software. Budget Management: Prepare and manage budgets, delivering efficiencies and savings. Invoicing Should be strong in validating and processing of the invoices. SOPs Should be well versed with the SPOs related to Facility Operations. AMC Should be hands on with AMC management, Vendor engagement and Contract Management. Performance Metrics: Develop and track key performance indicators (KPIs) to measure operational effectiveness and identify areas for improvement. Should have excellent PPT & Data Analytical Skills. Process Improvement: Identify process gaps and inefficiencies, implement continuous improvement initiatives, and collaborate with cross-functional teams to streamline processes. Risk Assessment: Conduct risk assessments and implement strategies to mitigate operational risks, ensuring business continuity. Quality Assurance: Develop and maintain quality assurance programs to ensure a consistent delivery of high-quality customer interactions. Technology and Innovation: Stay updated on industry trends, emerging technologies, and best practices in operations. Recommend solutions to enhance customer experiences. Team Leadership: Provide effective leadership to the operations team, fostering a culture of collaboration, accountability, and continuous improvement. Reporting and Analytics: Use data-driven insights to make informed decisions, drive continuous improvement efforts, and provide insights to senior management. What to Have for this position: Must have Skills:- 10-15 years of experience in corporate office administration, travel management and procurement related in large companies (3,000+ employees). Graduation/MBA Excellent team engagement and communication skills, with the ability to motivate and develop teams. Proven experience in process improvement, change management, and negotiation. Strong analytical and problem-solving abilities with a data-driven approach. Proficiency in using software ERP, CRM systems, reporting tools, desk-booking tools and Microsoft Office programs. Ability to apply project management skills to improve processes within the company, suggest desired changes, prepare bids for management, and implement them. Exceptional interpersonal skills and the ability to collaborate effectively with various stakeholders.