Manager - Facilities & Administration

As a proactive and detail-oriented Manager - Facilities & Administration at Inc42 Media, your role will be critical in overseeing and streamlining all administrative operations to ensure a high-performing and efficient work environment. You will be responsible for managing IT assets, vendor partnerships, office functioning, and more. **Key Responsibilities:** - **IT Asset & Procurement Management** - Oversee the full lifecycle of IT assets including procurement, maintenance, tracking, and disposal. - Collaborate with vendors to secure favorable terms, manage contracts, and renewals. - Ensure cost-effective purchasing aligned with organizational requirements. - Maintain a real-time inventory of IT equipment and office assets. - **Travel & Expense Management** - Plan and coordinate company travel arrangements while adhering to budgets. - Negotiate with hotels, airlines, and travel partners for optimal corporate deals. - Track travel expenses and prepare reports for finance and leadership review. - **Office & Facilities Administration** - Supervise daily office operations, ensuring a well-maintained, functional, and professional workspace. - Manage office support staff and ensure compliance with hygiene and safety standards. - Coordinate vendor relationships for utilities, supplies, and maintenance services. - Organize guest visits, in-office events, and front desk operations. - **Cost & Resource Management** - Monitor and manage office rentals, utility expenses, and contracts. - Identify opportunities to optimize costs and improve efficiency. - Maintain all administrative documentation, including agreements, invoices, and audit records. - Ensure timely procurement and efficient usage of office supplies and consumables. **Qualifications Required:** - 5-7 years of experience in office administration, hospitality, or event/facility management. - Strong experience in vendor management, procurement, and cost tracking. - Exposure to working with senior leadership and startup/founder teams is a plus. - Solid understanding of facility and asset management. - Strong communication and negotiation skills (English and Hindi). - Ability to manage multiple tasks efficiently and maintain attention to detail. - Financial acumen to track expenses and identify cost-saving opportunities.,