Job
Description
Key Responsibilities: This role demands strong leadership, excellent organizational skills, and the ability to manage diverse projects including travel, security, EHS, fire systems, infrastructure, hospitality, and cafeteria operations. Facility Management: Oversee the operation and maintenance of multiple facilities within the region to ensure they are operating efficiently and effectively. Develop and implement facility management policies and procedures. Space Management: Planning and managing the effective use of space within the facility, including office layouts and furniture arrangements. Vendor Management: Selecting and managing contractors and vendors for various services such as cleaning, landscaping, and repairs. Sustainability: Implementing and managing sustainability initiatives to reduce energy consumption and improve the facility's environmental footprint. Preparedness: Developing and maintaining emergency response plans and procedures. Technology Management: Overseeing the integration and maintenance of facility management software and other technology tools. Customer Service: Serving as the point of contact for facility-related issues and ensuring a high level of service for building occupants. Budget Management: Budget Planning: Developing an annual budget that outlines projected expenses and revenues for the facility. This includes costs for maintenance, repairs, utilities, staffing, and any capital improvements. Cost Estimation: Accurately estimating costs for various facility-related activities, such as routine maintenance, emergency repairs, and upgrades or renovations. Expense Tracking: Monitoring and recording all expenses to ensure they align with the approved budget. This involves maintaining detailed financial records and using software tools for tracking. Cost Control: Implementing measures to control costs and prevent budget overruns. This may include negotiating with vendors, optimizing energy usage, and finding cost-effective solutions for maintenance and repairs. Forecasting: Anticipating future financial needs and trends to adjust the budget accordingly. This includes considering factors such as inflation, changes in utility rates, and potential facility upgrades. Capital Expenditures: Planning and managing capital expenditure projects, such as major renovations or new construction. This involves securing funding, obtaining necessary approvals, and overseeing project budgets. Vendor and Contract Management: Managing contracts with service providers and suppliers to ensure costs are kept within budget. This includes negotiating terms and monitoring contract performance. Emergency Fund Management: Setting aside and managing a contingency fund for unexpected expenses, such as emergency repairs or unforeseen facility issues. New Facility Setup: Lead the setup of new facilities, both leased and conventional, including site selection, design, and construction. Coordinate with architects, contractors, and vendors to ensure timely and within-budget completion of projects. Ensure new facilities meet company standards and local regulations. Compliance and Liaison: Liaise with government authorities to ensure all facilities comply with local, state, and federal regulations. Manage permits, licenses, and other compliance-related documentation. Stay updated on regulatory changes and implement necessary adjustments in facility operations. Travel and Security Management: Oversee travel arrangements for employees, ensuring cost-effective and efficient travel planning. Implement and manage security protocols and procedures to ensure the safety of personnel and assets. Coordinate with security personnel and external agencies to address security concerns. EHS and Fire Systems: Manage Environmental, Health, and Safety (EHS) initiatives to ensure a safe working environment. Oversee the installation, maintenance, and regular testing of fire protection systems. Conduct regular safety audits and drills to ensure preparedness for emergencies. Infrastructure Management: Ensure the efficient functioning of all infrastructure systems, including HVAC, plumbing, and electrical systems. Manage facility-related projects, upgrades, and improvements to enhance operational efficiency. Oversee maintenance schedules and ensure timely repairs and upkeep. Hospitality and Cafeteria Operations: Oversee hospitality services, including front desk operations, guest accommodations, and event management to ensure high standards of service. Manage cafeteria operations, ensuring quality food service, hygiene, and compliance with health regulations. Coordinate with vendors and service providers to deliver exceptional hospitality and dining experiences. Team Leadership: Lead and mentor a team of facility managers and support staff, promoting a collaborative and high-performance work environment. Conduct regular performance reviews and provide training and development opportunities. Foster a culture of continuous improvement and innovation within the facilities management team. Experience: Experience in setting up new facilities and managing compliance with government authorities. Strong background in managing travel, security projects, EHS, fire systems, infrastructure, hospitality, and cafeteria operations. .
