Maintenance Coordinator

JD: Maintenance Coordinator

Job Summary:
The Maintenance Coordinator will be responsible for overseeing maintenance operations, managing communication between departments, maintaining records, and ensuring timely support to the maintenance team. The role requires excellent organizational and coordination skills, strong technical understanding, and the ability to handle multiple tasks efficiently. The candidate will play a key role in supporting smooth maintenance operations and reporting.

Key Responsibilities:

• Attend and register maintenance calls and respond promptly.
• Check and respond to maintenance-related emails.
• Prepare, track, and update daily team attendance.
• Provide required forms, formats, and documentation to the maintenance team.
• Prepare service reports when team members are unavailable or working off-site.
• Prepare and maintain service reports for operators performing site maintenance activities.
• Obtain approvals of service reports from the Head of Department (HOD).
• Update maintenance report registers as per approved service reports.
• Record maintenance history in Excel sheets accurately.
• Search and identify new suppliers at equipment operating locations.
• Obtain quotations and bank details for spare parts procurement.
• Seek approval from HOD for purchases and coordinate part acquisition.
• Submit original invoices to the Accounts Department.
• Identify and provide correct part numbers from manuals (manual or online).
• Share required part details with the concerned team members.
• Coordinate and organize equipment loading/unloading as per schedules shared by the Sales Team.
• Plan next-day activities for the entire maintenance team and update on WhatsApp group.
• Support and coordinate with all team members for smooth workflow.

Qualifications:

• ITI or Diploma in Mechanical or Electrical Engineering.
• 4–5 years of experience in maintenance coordination within industries such as Material Handling, Cranes, Forklifts, Reach Stackers, Generators, or Elevators (JCB, ESCORTS, LIUCIONG, VOLVO).

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Provident Fund

Ability to commute/relocate:

• Kalwa, Thane, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person