Jr Administrative Assistant

Admin Coordinator

Permanent

Pune Hybrid

We are seeking a detail-oriented and proactive Administrative Coordinator to manage and streamline core administrative operations for project and resource management. The ideal candidate will handle onboarding, attendance, leave, claims, timesheet coordination, and client timesheet communications, ensuring smooth internal operations and compliance with HR and finance processes.

Requirements

Team Operations Support:

• Oversee team onboarding activities including system entries and documentation for new joiners.
• Ensure timely completion of new joinee onboarding in HR systems for performance tracking readiness.
• Share KRAs with team members and follow up for completion and acknowledgments.

Attendance & Leave Management:

• Review and approve team attendance records.
• Process and approve leave requests in coordination with reporting managers.
• Review and approve overtime entries, ensuring policy compliance.

Claims and Allowances:

• Review and approve team member claims and D&B allowances as per policy.

Timesheet Management:

• Review and approve timesheets for:
• Contractual resources.
• T&M (Time & Material) resources.
• Create and track RRFs (Resource Requisition Forms) for open positions.
• Send timesheet approval templates to clients for T&M projects.
• Validate client-shared excel data against Times Prism reports.
• Archive client approvals in monthly folders for audit readiness.

Qualifications & Skills:

• Bachelor's degree in Business Administration, HR, or a related field.
• 2+ years of experience in administrative coordination or similar roles.
• Familiarity with HR systems, timesheet tools, and reporting dashboards.
• Proficient in MS Excel and Outlook.
• Strong organizational and communication skills.
• Ability to multitask and handle confidential information discreetly.