Inter-company Senior Associate

Req ID:492465

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

NETWORK & LINKS:

INTERNAL

• Other teams within GFC
• Sourcing
• Supply chain
• Country/Region treasury

EXTERNAL

• Banks

OVERALL PURPOSE OF THE ROLE:

To execute responsibilities related to Inter-company process for specific country/countries assigned to the role

RESPONSIBILITIES:

Inter-company :

• Receive physical & electronic documents
• Retrieve documents from vendor portal
• Scan physical and electronic documents
• Validate documents
• Perform data augmentation
• Archive documents according to country policies
• Process 3 way, 2 way and exception invoices
• Manage related litigations
• Process credit notes
• Manage credit note approvals
• Post recoveries, down payments and retentions
• Post other FI documents, adjustments
• Respond to supplier queries

• Prepare and publish payment schedules
• Generate payment proposal
• Review payment exceptions
• Obtain proposal validation
• Calculate and propose funding
• Execute various payment methods
• Reconcile bank debits with payment file
• Record payments entries in ERP
• Handle exception requests
• Clear liabilities and payments

Order to Cash:

• Create, change sale / credit / debit orders
• Create Purchase requesations
• Create Purchase orders
• Sales order & outbound deliveary generation
• Create, change down-payment orders
• Post, change goods issue
• Issue, change invoice
• Monitor Bank Statements and interfaces
• Match remittance to invoice
• Adjust customer advances, retentions
• Perform other adjustments (WHT, Penalty)
• Handle short / over payments
• Seek additional information on remittances
• Review and clear on-account, suspense postings
• Perform process controls
• Adhere to set process and SOPs in the day to day execution of tasks
• Adhere to set controls in the process during execution of tasks

Settlement, reconciliation and reporting:

• Validate receivables
• Provide clarifications on receivables
• Manage due dates for receivables
• Verify the netting statements
• Co-ordinate for regulatory documentation
• Record AR settlement entry
• Record AP settlement entry
• Share the receivables statement with partners
• Prepare preliminary inter-company reconciliation
• Prepare final inter-company reconciliation
• Prepare inter-company accruals
• Verify the ICS Pack numbers are matched with ledger

Common:

• Adhere to set process and SOPs in the day to day execution of tasks
• Adhere to set controls in the process during execution of tasks
• Actively contribute in performing Root Cause Analysis on all critical issues / errors reported, and closure of corrective and preventive actions
• Publish SLA compliance reports
• Maintain SOPs to reflect correct As-Is processes
• Train new hires in the process
• Perform knowledge transfer during integration projects
• Actively contribute towards standardization of processes

Qualifications & Skills:

EDUCATION

Graduate or Post-Graduate in Accounting / Finance

Language: English (mandatory)

BEHAVIORAL COMPETENCIES:

• Ability to communicate in English, both written and verbal
• Team playing skills
• Ability to adhere to set guidelines

TECHNICAL COMPETENCIES & EXPERIENCE

Mandatory

• Good understanding of accounting
• Basic skills in accounting tools

Desirable

• Exposure to ERPs

AIR VALUES (Agile, Inclusive & Responsible) BEHAVIOUR:

• Capacity to continuously adapt to a changing environment by showing a pro-active and positive approach
• Actively listen to people, encouraging feedback and sharing experiences
• Make things simple
• Focus on our goals and prioritize our actions
• Be curious and have an appetite for learning
• Work as a team and avoid silos
• Ask questions instead of making assumptions
• Show respect for others’ individuality and cultural identity
• Keep our commitments towards internal and external stakeholders (employees, customers, passengers, society)
• Comply with our code of ethics and support the use of the Alstom Alert Procedure
• Learn from your mistakes and implement corrective actions

EXPERIENCE / SKILL SET

5-8 years of experience in accounting

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type:Experienced

Job Segment: Bank, Banking, Supply Chain, Supply, ERP, Finance, Operations, Technology