Import Documentation Executive

Import Documentation Executive KCIL Specialty Chemicals

Location:

Experience:

Industry:

Qualification:

Key Responsibilities:

Import Documentation Management:

• Prepare and verify import-related documents such as

  Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin, and Insurance Certificate

  .
• Ensure compliance with

  customs regulations and international trade laws

  .
• Coordinate with

  freight forwarders, customs brokers, and shipping companies

  for smooth clearance.

Customs Clearance & Compliance:

• Ensure timely filing of

  Bills of Entry

  and coordinate with

  CHA (Custom House Agents)

  for clearance.
• Maintain records of

  import duties, taxes, and regulatory compliance

  .
• Stay updated with

  DGFT, RBI, and customs notifications

  for import-related policies.

Advance License Management:

• Apply for and manage Advance License

  under DGFT (Directorate General of Foreign Trade) schemes.
• Ensure proper documentation and compliance for

  duty-free import of raw materials

  under Advance Authorization.
• Coordinate with DGFT, customs authorities, and internal teams for

  license utilization and closure

  .
• Maintain records of

  export obligations

  and ensure timely fulfillment to avoid penalties.

Vendor & Logistics Coordination:

• Liaise with

  international suppliers

  for shipment schedules and document requirements.
• Coordinate with

  internal teams for material receipt, quality checks, and warehouse stock updates

  .
• Track shipments and manage any

  discrepancies in import consignments

  .

Payment & Banking Coordination:

• Handle

  Letter of Credit (LC), bank guarantees, and remittance processes

  .
• Coordinate with banks for

  forex payments, buyer’s credit, and submission of import documents

  .
• Ensure

  BRC (Bank Realization Certificate) lodgment

  for payments.

MIS & Reporting:

• Maintain

  import documentation records

  and prepare periodic reports on shipments.
• Assist in

  budgeting and cost analysis

  related to import logistics.
• Ensure

  document filing as per audit and compliance requirements

  .

Key Skills Required:

import documentation