Import Documentation Executive

Job Purpose

To manage the paperwork for international shipments, ensuring compliance with regulations and coordinating with logistics teams. Key responsibilities include preparing and verifying documents like commercial invoices and bills of lading, liaising with clients and customs, maintaining organized records, and resolving any discrepancies to ensure timely and cost-effective shipments.

The ideal candidate will possess strong organizational skills, attention to detail, pleasant demeanour, customer-service mindset and ability to multi task.

Job Responsibility

• Should have deep knowledge and clear understanding of Letter of Credit.
• Generate and verify essential export documents, including commercial invoices, packing lists, bills of lading (BL), and certificates of origin.
• Ensure all export documentation and processes adhere to international trade laws, customs regulations, and specific country requirements.
• Collaborate with internal departments (shipping, logistics) for smooth shipment execution.
• Maintain accurate and organized files of all export documentation for auditing and future reference.
• Monitor shipments and provide regular updates on tracking information and delivery status to clients and stakeholders.
• Address and resolve any issues or discrepancies that arise in export documentation or processes.
• Effectively communicate with all parties involved in the export process.
• Prepare and submit daily reports on shipments, delivery schedules, and other key performance indicators.

Skills, Experience and Qualification Required

• Understanding of the entire import/export process and related paperwork.
• Familiarity with key export documents such as commercial invoices, bills of lading, packing lists and Letter of Credit.
• Proficiency in Microsoft Office Suite (especially Excel and Word) and relevant logistics software.
• Awareness of export schemes, trade agreements, and other relevant regulations.
• Strong verbal and written communication skills for dealing with diverse stakeholders.
• Ability to manage time effectively and meet deadlines.
• Meticulous attention to detail for accurate record-keeping.