HR Operations & Compliance Executive / Senior Executive

Role Overview

The HR Operations, Compliance & Benefits Executive will be responsible for managing end-to-end HR operations, statutory compliance, employee benefits, and labor law adherence. The role also includes KPA/KRA planning, monitoring, and supporting HR policies for an IT organization. The ideal candidate should have hands-on experience working in the IT domain with strong administrative, documentation, and analytical skills.

Key Responsibilities

1. HR Operations

• Manage HRIS, employee master data, personal files, and HR documentation.
• Handle onboarding, induction, asset allocation, ID creation, and orientation for IT employees.
• Manage exit formalities: Offboarding, FnF, clearance, relieving & experience letters.
• Prepare Offer Letter, Appointment Letter, Increment Letter, Warning Letters, etc.
• Support payroll processing through attendance, leaves, late marks & overtime inputs.
• Coordinate with IT & Admin teams for system access, hardware issuance, and security compliance.

2. Statutory Compliance & Labor Law

• Ensure compliance with labor laws relevant to IT companies:

• EPF, ESIC, PT, LWF

• Gratuity Act

• Bonus Act

• Sexual Harassment (POSH) Compliance

• Maintain statutory registers, compliance documents, and audit records.
• Coordinate with external consultants for audits, inspections & filings.
• Keep track of updates in labor law and ensure organizational compliance.

3. Employee Benefits Management

• Manage insurance (Group Medical, Group Accidental), reimbursements & claims.
• Handle leave management: EL/PL, CL, ML, SL as per company policy.
• Manage employee benefits like LTA, travel allowance, attendance bonus, retention benefits.
• Maintain timely updates of additions & deletions in insurance policies.

4. KPA/KRA & Performance Management

• Support HR Manager in designing KPA/KRA structures for all departments in IT.
• Track monthly/quarterly performance and ensure KRAs are updated.
• Assist in appraisal cycles, rating reviews, and goal-setting meetings.
• Maintain PMS data, performance dashboards, and reports.
• Coordinate with managers to ensure clarity of goals and measurable outcomes.

5. Policy & Process Management

• Assist in drafting, updating, and implementing HR policies & SOPs for IT processes.
• Improve and standardize employee lifecycle processes.
• Ensure consistency in disciplinary procedures, documentation, and HR communication.

6. Employee Engagement & Support

• Conduct engagement activities, events, and surveys for IT teams.
• Address employee queries regarding HR policies, benefits, salary, and compliance.
• Promote positive workplace culture and coordinate with team leads.

Key Skills Required

• Strong knowledge of

  HR operations

  ,

  IT HR processes

  , and

  HRIS tools

  .
• Excellent understanding of

  labor laws

  and statutory requirements.
• Experience in

  KPA/KRA management

  and performance systems.
• Good communication, coordination & problem-solving skills.
• Advanced Excel (VLOOKUP, Pivot Table, MIS).
• Ability to manage confidential information professionally.

Education

• MBA/PGDM in HR preferred.