Job
Description
JD HR Executive (Operations & Admin), Clarion Technologies About the Role As HR Operations and Admin Executive you will oversee essential HR operations, ensuring efficient management of employee lifecycle processes and prompt support for employee queries. Key responsibilities include handling employee exits, leave administration, health insurance, and responding to HR helpdesk inquiries. The HR Operations Executive will also manage the release of appointment letters, support promotions, appraisals, and facilitate quarterly evaluations, ensuring a smooth employee experience. In addition, in role of Admin executive, you will handle the travel arrangements of employees travelling on business related travel and assist the Employee Engagement team in arranging activities such as team outings, get-togethers, celebrations, and other internal events What You Will be Doing Primary Responsibilities: Employee Onboarding Manage the end-to-end onboarding process for new hires, ensuring a smooth and welcoming experience. Coordinate pre-joining formalities, documentation, and background verification in a timely manner. Schedule and facilitate induction/orientation sessions in collaboration with internal stakeholders. Ensure all employee records are accurately maintained in HR systems and onboarding trackers. Employee Exits and Offboarding Manage the exit process for departing employees, including exit interviews, clearance formalities, documentation, and coordination with relevant departments. Ensure accurate and timely processing of all exit-related information. Address employee queries related to the offboarding process. Employee Leave Management Administer and maintain employee leave records in line with company policies. Process leave requests, respond to employee inquiries regarding leave entitlements, and provide guidance on leave policies. Generate and share regular reports on leave balances and trends with HR management. Health Insurance Administration Coordinate with health insurance providers for employee enrollments, claims, and inquiries. Educate employees on available health insurance benefits and assist with issue resolution. Track and process updates, renewals, or changes in health insurance coverage. Employee Helpdesk Support Serve as the first point of contact for HR helpdesk queries related to exits, leave, health insurance, and other HR policy questions. Respond promptly to employee inquiries, providing accurate information or escalating issues as needed. Travel and Accommodation Coordination Handle end-to-end arrangements for employee business travel, including booking air tickets and hotel accommodations. Liaise with travel agencies and ensure bookings are cost-effective and in compliance with company policies. Maintain records of travel expenses and itineraries. VISA and Immigration Assistance Coordinate with relevant agencies and embassies for VISA processing for employees traveling abroad for work. Track VISA application status and ensure timely renewals or submissions. Provide employees with support and documentation required for international travel. Employee Engagement & Event Planning Help the employee engagement team in organizing activities such as team outings, get-togethers, celebrations, and other internal events. Coordinate logistics including venue booking, vendor management, and event communication. Support HR initiatives that foster a positive work environment and team culture. Secondary Responsibilities (As Needed): Promotions and Appraisals Support the promotion and appraisal process by coordinating data collection and approval workflows. Assist in preparing and releasing promotion and appraisal letters. Maintain accurate records of all promotion and appraisal activities. Performance Management & Quarterly Evaluations Facilitate quarterly evaluations by coordinating with managers and gathering performance data. Ensure timely completion and documentation of performance reviews. Provide feedback and support for ongoing improvement of the evaluation process. Onboarding & Employee Documentation Assist with the onboarding process for new hires, including orientation scheduling, document collection, and profile setup. Prepare and release appointment letters and ensure all necessary documentation is complete. Payroll Support Collaborate with the payroll team as needed to provide employee data or documentation. Support payroll processing by ensuring accurate and timely updates on new hires, exits, and other changes impacting payroll. What We Look for in a Candidate: MBA in Human Resources, Business Administration, or related field. 2 to 3 years of experience in HR operations or a similar role. Familiarity with HR software and HRIS systems is preferred. Familiarity with Darwin box HRMS will be an advantage. Strong communication skills and a high level of accuracy and attention to detail. Knowledge of labor laws and HR best practices in India. Key Skills: Proficient in MS Office, especially Excel. Strong organizational and multitasking abilities. Problem-solving skills and a proactive approach to addressing employee needs. Ability to maintain confidentiality and handle sensitive information with integrity.
