HR Admin Cum Receptionist - Female

Position: HR Admin cum Reception Executive (Female)

Reports To: Branch Manager & HR & Admin Manager

Location: Chennai

The Admin cum Reception Executive will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. The role also involves handling administrative tasks, supporting office operations, and assisting various departments in day-to-day functions.

Key Responsibilities:

Front Office Management:

• Greet and welcome visitors in a courteous and professional manner.
• Manage the reception desk, handle incoming calls, emails, and correspondence.
• Maintain visitor records and issue visitor passes.
• Ensure the reception and waiting area is clean, tidy, and presentable.

Administrative Support:

• Assist in handling office supplies, stationery, and inventory management.
• Coordinate with vendors, service providers, and housekeeping staff.
• Manage courier services (incoming and outgoing).
• Assist in scheduling meetings, conference rooms, and appointments.
• Maintain records, files, and databases in an organized manner.

Support to HR/Admin Department:

• Assist in arranging travel, hotel bookings, and logistics for employees/guests.
• Provide support in organizing office events, meetings, and employee engagement activities.
• Help in maintaining attendance records and basic HR administrative tasks.

General Office Support:

• Ensure office equipment (printers, telephones, internet, etc.) is functional and coordinate for maintenance.
• Monitor and support housekeeping activities to maintain cleanliness.
• Handle basic documentation, scanning, photocopying, and filing work.

Key Skills & Competencies:

• Excellent communication and interpersonal skills.
• Pleasant personality with a customer-service mindset.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and professionalism.
• Time management and problem-solving skills.

Qualification & Experience:

• Graduate in any discipline (preferred in Administration/Commerce/Arts).
• 2-5 years of experience in front office / administration roles.

Salary Range

• 20,000 30,000 per month

  (based on experience and skills).