Hiring For Office Administration & Procurement Management Executive

• We

  are

  looking

  for candidates

  who

  can

  join

  in 15 to 30 Days of notice period.

• Work

  Location: One of the major IT Tech Park in prime location in Chennai *.

• Work

  Type:

  Work

  from

  Office

  is

  Mandatory

Job Summary

Associate, Office Administration & Procurement

Key Responsibilities

• Workspace Operations:

  Oversee the day-to-day operations of the office, ensuring a clean, safe, and well-organized work environment that adheres to health and safety standards.

• Facilities Management:

  Act as the primary point of contact for all facility-related issues, Fire & Safety guidelines including maintenance, repairs, and space planning.

• Administrative Support:

  Manage and streamline administrative functions such as office supplies inventory, mail distribution, equipment maintenance, ID Card creation, Inventory Management, Periodic review and audit and company records.

• Event & Travel Coordination:

  Plan and execute company events, meetings, and conferences. Coordinate domestic and international travel arrangements for staff, ensuring cost-effectiveness and convenience.

• Policy Implementation:

  Develop, implement, and maintain office policies and procedures to improve efficiency and workflow.

• Budget Management:

  Prepare and manage the annual budget for office administration, tracking expenses and identifying opportunities for cost savings.

• Extended Support:

  Looking for a associate to work on Saturdays and Sundays in case of any renovation work, office cleaning etc.

• Office Timings:

  Monday to Friday: 8:30 AM to 6:00 PM*.

Service Provider & Procurement Management:

• Vendor Sourcing & Negotiation:

  Identify, evaluate, and onboard new service providers and vendors for all office-related needs (e.g., catering, security, IT support, stationery, travel agencies).

• Contract Management:

  Negotiate contracts, pricing, and Service Level Agreements (SLAs) to secure favorable terms and ensure maximum value for the company.

• Relationship Management:

  Serve as the primary liaison with all external vendors and service providers, fostering strong professional relationships and managing performance.

• Performance Monitoring:

  Regularly review vendor performance against agreed-upon SLAs, addressing any issues or discrepancies promptly and effectively.

• Procurement Process:

  Manage the end-to-end procurement process, from raising purchase requisitions to verifying invoices and coordinating with the finance department for timely payments.

Qualifications & Skills

Required Education & Experience

• Education:

  A bachelors or masters Degree with relevant specializations are required.

• Experience:

  A

  minimum of 5 years

  of proven experience in a similar role, with a strong background in both office management and procurement/vendor management.

Key Competencies

• Negotiation Skills:

  Demonstrated ability to negotiate effectively with vendors to achieve competitive pricing and favorable terms.

• Organizational Skills:

  Exceptional organizational and multitasking abilities with a keen eye for detail.

• Communication:

  Superior verbal and written communication skills, with the ability to interact professionally with employees at all levels and external partners.

• Problem-Solving:

  Proactive and resourceful problem-solving capabilities with a hands-on approach.

• Financial Acumen:

  Strong understanding of budgeting, expense tracking, and financial principles.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). Experience with procurement software is a plus.
• Attention to detail and maintaining confidentially on office internal matters.