Head - Plant Administration

As the Administrator at our organization, you will be responsible for overseeing various key functions to ensure the smooth operation of our office buildings and premises. Your primary responsibilities will include: Facility & Utility Management: You will be tasked with maintaining the upkeep of our office buildings, plant infrastructure, and common areas to ensure they are in optimal condition. Security Management: Your role will involve managing security operations, including access control, CCTV surveillance, gate pass systems, and emergency response protocols. You will collaborate with security agencies for deployment, training, and periodic audits to uphold safety standards. Housekeeping & Hygiene: Monitoring and managing housekeeping services across plant and office premises will be crucial in maintaining cleanliness and hygiene standards. Regular quality checks and adherence to SOPs will be necessary to ensure a conducive working environment. Canteen Management: Overseeing the daily operations of the staff canteen will be part of your duties, focusing on hygiene, food quality, cost control, and efficient service delivery. Managing vendor contracts and feedback mechanisms will be essential for continuous improvement. Transportation Management: You will be responsible for ensuring efficient transportation services for employees, managing pickup/drop schedules, vehicle availability, and maintenance. Optimizing routes and controlling related expenses will be key in providing seamless transport facilities. Uniform & Material Management: Managing the issuance, stockkeeping, and replenishment of staff uniforms and safety gear will be integral to your role. Coordinating with vendors for procurement and distribution as per shift and department requirements will ensure smooth operations. Biowaste Product Liquidation: Your responsibilities will include overseeing the collection, categorization, and disposal of biowaste products in compliance with company and environmental guidelines. Coordinating with vendors for timely pickup and maintaining proper documentation will be essential. Visitor Management: Maintaining a robust visitor management system, including gate passes, visitor escorts, and safety briefings, will be crucial. Keeping visitor records and ensuring adherence to site protocols will help uphold security standards. Vendor & Contract Management: Identifying, evaluating, and managing vendors for various services will be part of your role. From preparing scopes of work to finalizing contracts and monitoring service delivery, your oversight will be essential for effective vendor management. Cost Control & Budgeting: Your responsibilities will also include preparing the annual administrative budget and ensuring adherence to cost-saving measures. Tracking and controlling expenses across all admin functions while maintaining service quality will be a critical aspect of your role. Key Skills & Competencies required for this position include strong leadership and team management abilities, vendor negotiation expertise, knowledge of compliance and statutory requirements, crisis and emergency management skills, excellent communication, interpersonal skills, and proficiency in MS Office and facility management systems.,