Group PMO Administrative Assistant

• Take on a new challenge and apply your administrative and organizational expertise in a new cutting-edge field. Youll work alongside a collaborative and driven team of professionals.
• You''ll play a key role in ensuring the smooth operations of all Group PMO Hub India administration activities, enabling the team to focus on delivering impactful results. Day-to-day, youll work closely with teams across the business, including coordinating interviews, managing schedules, and supporting event planning, and much more.
• Youll specifically take care of organizing travel arrangements and maintaining records, but also supporting the Group PMO Hub Director with confidential administrative duties.

Well look to you for:

• Coordinating new hire interview schedules and tracking hiring status for Group PMO Hub India
• Welcoming and assisting interview candidates, guests, or vendors
• Maintaining Group PMO schedules, room bookings, and preparing meeting rooms
• Organizing travel arrangements and itineraries for team members and global guests
• Raising purchase order requests and following up on bills and settlements
• Preparing agendas, collecting materials for meetings, and maintaining organized records
• Performing data reporting for Group PMO KPIs and small team analysis
• Providing confidential administrative support to the Group PMO Hub Director

All about you

We value passion and attitude over experience. Thats why we dont expect you to have every single skill. Instead, weve listed some that we think will help you succeed and grow in this role:

• Bachelors degree
• Proven experience as an administrator in an international corporate setting, with 7+ years as an Executive Assistant to Directors or above
• Strong verbal and written communication skills
• Exceptional organizational and problem-solving abilities
• Experience in event management (remote or in-person)
• Proficiency in SAP systems for purchase order input and follow-up
• Ability to thrive under pressure and adapt to a fast-paced environment
• A proactive, flexible, and reliable attitude
• Strong networking and interpersonal skills