GEM PORTAL EXECUTIVE-TENDER

Tender Executive – GeM Portal

Industry: Water Treatment (STP, ETP, WTP, RO Plants)
Job Type: Full-Time

Position Overview

The Tender Executive – GeM Portal will be responsible for managing the entire tendering process on the Government e-Marketplace (GeM) portal, including bid preparation, documentation, submission, and follow-up. The candidate should have strong knowledge of GeM rules, public procurement guidelines, and experience in technical/commercial tendering for water treatment projects.

Key Responsibilities . GeM Portal Management

• Create and manage company profile, product listings, and service categories on GeM portal.
• Upload and update catalogues for water treatment equipment (STP/ETP/WTP/RO plants, spare parts, consumables).
• Track and monitor new tenders, bids, RA (Reverse Auctions), and BOQs on GeM.

2. Tender/Bid Preparation

• Download tender documents, read technical requirements, and prepare eligibility checklists.
• Coordinate with technical team for specifications of STP, ETP, WTP, RO systems.
• Prepare technical and financial bids as per GeM norms.
• Ensure accurate pricing, taxes, compliance sheets, product specifications, and supporting documents.

3. Documentation & Compliance

• Prepare documents like Authorization Letters, OEM Certificates, Product Brochures, Experience Certificates, GST, PAN, PF/ESI, Turnover Certificates, etc.
• Maintain and update vendor registration on GeM.
• Ensure full compliance with GeM procurement policies.

4. Reverse Auction & Bid Submission

• Participate in live tenders, bids, and reverse auctions.
• Submit bids within deadlines without errors.
• Follow internal approval processes for bid pricing.

5. Coordination

• Coordinate with sales, purchase, accounts, and technical team for tender queries.
• Communicate with government buyers regarding tender clarifications, technical eligibility, and order status.

6. Order Processing

• Handle order acceptance, invoice uploading, dispatch documents, and payment tracking on GeM portal.
• Coordinate logistics and supply chain for timely delivery and installation of water treatment systems.

7. Reporting

• Maintain MIS for tender status, bid tracker, success ratio, and order pipeline.
• Prepare weekly and monthly tender reports for management.

Required Skills & Qualifications

• Graduate / MBA preferred.
• Minimum 1–3 years of experience in GeM tendering (water treatment industry preferred).
• Strong knowledge of STP, ETP, WTP, RO plant products and services.
• Hands-on experience with bidding, RA, and GeM catalog management.
• Excellent communication, documentation, and negotiation skills.
• Proficiency in MS Excel, Word, and PDF documentation.
• Ability to work under deadlines and manage multiple tenders simultaneously.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement

Work Location: In person