Garment Sample Executive Assistant

Department: Sampling / Product Development

Location: Sachin GIDC,Surat

Reporting To: Sampling Head / Product Development Manager

Job Summary:

We are looking for a detail-oriented and organized Garment Sample Executive Assistant to support the sampling department by managing sample preparation, record keeping, and coordination tasks. The ideal candidate should have experience in garment production or sampling and a good understanding of fabric types, trims, and stitching processes.

Key Responsibilities:

• Assist in the preparation of garment samples as per buyer's tech packs or design team inputs.

• Coordinate with sampling tailors, pattern makers, and fabric stores for timely sample creation.

• Maintain an accurate record of all samples prepared, including fabric used, trims, measurements, and approvals

• Update and manage the sample tracking sheet and filing of buyer comments or approvals.

• Ensure all samples are properly labeled, packed, and dispatched to the concerned buyers or departments.

• Support in arranging buyer visits and sample presentations when required.

• Follow up with vendors and internal teams for sample-related materials (fabrics, trims, embellishments).

• Maintain inventory of sample fabrics, trims, and related materials.

• Assist in documenting and archiving approved samples for reference.

• Ensure timelines are met as per the production or development calendar.

Key Requirements:

• Minimum 1-3 years of experience in a similar role in garment manufacturing or sampling.

• Basic knowledge of garment construction, fabrics, trims, and sample preparation process. • Good communication skills (written and verbal).

• Proficient in Excel and basic documentation.

• Strong organizational and follow-up skills.

• Ability to work in a fast-paced and deadline-driven environment.

Preferred Qualifications:

• Diploma or degree in Fashion Design / Apparel Manufacturing / Textile Technology or related field.

• Familiarity with buyer tech packs and sample development processes.

• Experience working with domestic or export garment units is a plus.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Work Location: In person