Work from Office
Full Time
Role & responsibilities Front office executive: Roles and responsibilities- 1. Handle Front Desk Visitors , Vendors , Guests 2. Maintain office security by following safety procedures and controlling access via the reception desk. 3. Handle inquiries and provide accurate information about the company. 4. Maintain a tidy and presentable reception area. 5. Schedule and coordinate meetings and appointments 6. Organize and Support events at Auditorium coordinate with Security , Canteen , Facility team . 7. Assist with administrative tasks such as data entry, filing, and managing office supplies. 8. Coordinate and Support other admin departments with various tasks as needed. 9. Create Purchase requisitions and Purchase orders for P&P , HR as per SOP 10. Record , Keep and track the PO , NON -PO register , Invoices and Payments 11. Initiate vendor code as per procedure on approval from reporting authority . 12. Review and Upkeep the Fixed Asset register quarterly 13. Secretary : to the SHE council Follow up for Sustain , Safety data from facilities .attend Safety meetings , release MOM and follow up on the compliances 14. Implement digitalization of IFM and IMS Portal across facilities. 15. Closely work with Plant & Property with various topics . 16. Improve the Visitor management System with HR , SHE Team 17. Coordinate P&P Trainings , Mock Drills and Evacuation Drills . Preferred candidate profile Educational Requirement: - High school diploma or equivalent; additional certification in Office Management is a plus. Proven work experience as a Receptionist, Front Office Representative, or similar role. Proficiency in Microsoft Office Suite. Professional attitude and appearance. Strong written and verbal communication skills. Excellent organizational and multitasking abilities. Customer service attitude.
Randstad
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