Front Desk Executive

Job Title: Front Desk Executive
Location: Chandigarh
Department: Administration / Reception
Reports To: Office Manager / HR Manager

Job Summary:

The Front Desk Executive serves as the first point of contact for visitors and clients, ensuring a professional and welcoming environment. This role involves managing the reception area, handling incoming calls, and providing administrative support across the organization.

Key Responsibilities:

• Greet visitors and direct them to the appropriate person or department.
• Answer, screen, and forward incoming phone calls in a polite and efficient manner.
• Maintain visitor records and ensure all guests sign in and out.
• Manage meeting room bookings and ensure rooms are clean and prepared.
• Handle incoming and outgoing mail, courier services, and deliveries.
• Maintain the reception area and all common areas in a clean and tidy manner.
• Assist in basic administrative and clerical duties such as data entry, filing, and document handling.
• Coordinate with housekeeping and facility management for office maintenance.
• Monitor and order office supplies when required.
• Support HR and other departments with scheduling interviews or meetings.

Required Skills and Qualifications:

• Proven work experience as a Front Desk Executive, Receptionist, or similar role.
• Excellent verbal and written communication skills.
• Professional appearance and attitude.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Customer service attitude.
• Ability to handle confidential information with integrity.

Preferred Qualifications:

• Bachelor’s degree in any discipline (preferred but not mandatory).
• Experience in handling multi-line telephone systems.
• Familiarity with office equipment (e.g., printers, scanners).

Work Schedule:
Monday to Friday, 5:45 PM to 3:00 AM

Job Type: Full-time

Pay: ₹9,602.52 - ₹15,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Night shift

Language:

• English (Preferred)
• Hindi (Preferred)

Work Location: In person