Front Desk Administrator

We are seeking a highly organized and customer-focused Front Desk Receptionist & Administrative Coordinator to manage our front office operations. This is a pivotal role that combines traditional receptionist duties with key administrative tasks in billing, sales support, and purchasing. The ideal candidate will be a resourceful problem-solver with excellent communication skills and a keen eye for detail. 1. Front Desk & Reception: Greet visitors, clients, and vendors in a professional and friendly manner. Answer, screen, and forward incoming phone calls promptly and courteously. Schedule and coordinate meetings and appointments as needed. 2. Billing & Invoicing: Assist in the preparation and issuance of customer invoices and statements. Process incoming payments (cash, check, credit card) accurately and securely. Follow up on outstanding accounts receivable and manage basic collections communication. Maintain organized and up-to-date financial records and files. 3. Sales & Purchasing Support: Sales Support: Process customer orders, prepare sales quotes, and update customer records in the system. Purchasing Support: Place orders for office supplies and other necessary inventory as directed. Receive and verify purchased goods, and process related invoices for payment. Maintain inventory levels for office and kitchen supplies. Qualifications & Skills: Proven experience as a Receptionist, Front Office Representative, or similar role, with experience in billing or administrative duties. Proficiency in MS Office (especially Excel and Word) and experience with office software (e.g., ERP systems, accounting software).