Founder's office - Executive Assistant

About Defy

cargo drones, precision agriculture solutions, and AI-driven systems

About the role

Executive Assistant

Key Responsibilities

Founder Support

• Manage complex calendars, schedule meetings, and coordinate across time zones.
• Act as a gatekeeper — prioritize incoming requests, triage information, and protect the founder’s time.
• Draft, review, and edit correspondence, documents, and presentations.
• Handle travel planning (flights, visas, accommodations, itineraries).
• Track founder’s commitments, deadlines, and follow-ups with precision.

Business Operations

• Support fundraising, investor relations, and board communications (note-taking, data collation, decks).
• Conduct research, compile briefs, and prepare talking points for key meetings.
• Coordinate with internal teams on deliverables, ensuring alignment with founder’s directions.
• Support special projects (launch events, partnerships, product showcases).

Information Management

• Maintain confidential records, contacts, and critical files.
• Summarize key information from emails, meetings, or reports for quick founder decisions.
• Manage task management tools/trackers on behalf of the founder.

What we're looking for:

• 2–5 years of experience as an EA/Chief of Staff/Project Coordinator in a high-growth startup or fast-paced organization.
• Exceptional organizational and time-management skills; thrives in chaos, brings order.
• Outstanding written and verbal communication skills.
• Tech-savvy: proficiency with Google Workspace, Notion, MS Office, project management tools.
• Discretion and trustworthiness with sensitive information.
• Self-starter with problem-solving mindset — anticipates needs before they arise.
• Flexibility to work across time zones and adapt to changing priorities.

Nice To have:

• Prior exposure to aerospace, defence, tech, or startup environments.
• Experience supporting a founder or C-suite executive.
• Ability to conduct high-quality research and prepare briefs quickly.

Why join?

• Work directly with the Founder & CEO on high-impact initiatives.
• Be part of a pioneering aerospace venture solving global problems with drones.
• Learn, grow, and network at the highest levels of innovation and entrepreneurship.
• Dynamic, mission-driven culture with opportunity to take on expanded responsibilities (pathway to Chief of Staff).