Finance Executive

Role Overview

As a Finance Executive in the facilities management sector, you ensure all service billing, contract billing, and accounts receivable operations are handled accurately and timely. Your role supports efficient cash flow, enhances client and vendor relations, and aligns with industry-specific processes such as maintenance contracts, recurring service billing, and site-based invoicing.

1. Client Billing & Invoicing

• Generate timely and accurate invoices for facilities servicese.g. security, based on service contracts or project scope.
• Manage recurring billing cycles for regular clients and process one-time or ad-hoc service charges.
• Validate billing details using client contracts, work orders, and service logs.

2. Accounts Receivable Management

• Track and record incoming payments across multiple locations or client accounts.
• Reconcile AR ledger and monitor aging across various client segments (recurring services, project-based services).
• Produce AR aging and billing status reports for management review.
  Insights from template roles indicate AR aging and collection monitoring are foundational responsibilities.

• 3. Collections & Client Relations

• Follow up with clients to resolve billing disputes or questionsespecially common in facilities service delivery contexts.
• Send reminders and escalate overdue accounts as needed, while maintaining a client-centric approach.
  Standard credit control templates emphasize communication and escalation in collections.

• 4. Process Optimization

• Recommend improvements for billing accuracy, dispute resolution, and workflows tailored to multi-site or vendor-managed services.
• Coordinate billing systems integration with facilities management platforms (e.g., PMS or ERP modules specific to FM).

5. Cross-Functional Coordination

• Collaborate with operations, facility managers, and field teams to validate service delivery prior to invoicing.
• Liaise with procurement for vendor-related chargebacks or shared cost services.
• Support audits and documentation requests specific to FM service contracts and service-level agreements (SLAs).

6. Month-End Reporting & Analysis

• Assist with month-end closing reconcile deferred revenue or unbilled receivables arising from ongoing projects or service rollovers.

Generate billing and AR KPIs, such as Days Sales Outstanding (DSO), collection rate, and unbilled revenue forecasts.
Broader billing-manager roles stress the importance of KPIs and reporting

Summary Table

*Billing & Invoicing

Issue contracts/service invoices; manage recurring billing across multiple sites

*AR Monitoring

Record payments; reconcile accounts; produce AR aging and status reports

*Client Collections

Resolve billing queries; send reminders; escalate overdue accounts

*Reporting & Analysis

Support month-end close; report on KPIs, DSO, unbilled receivables

*Process Improvement

Optimize billing workflows and ERP integration for service billing

*Cross-Functional Support

Coordinate with operations, procurement, facilities teams; support audits