Filling Officer

Job Title: Filing Officer – Immigration Department Location: Ludhiana, Office Rightway Visa Consultants  Department: Immigration / Visa Processing Reports To: Immigration Case Manager / Office Administrator Job Summary: The Filing Officer is responsible for maintaining, organizing, and managing immigration case files and related documentation for clients applying for visas, study permits, or permanent residency. The role involves ensuring accurate record-keeping, proper documentation flow, and confidentiality of sensitive client information. Key Responsibilities: Maintain both physical and digital records of immigration files and ensure all documents are properly labeled and filed. Verify that all required documents are received and properly attached to each client’s case file. Update case status and documentation tracking systems regularly. Assist immigration consultants and case officers in retrieving client files and supporting documents when needed. Ensure compliance with company policies and immigration documentation standards. Coordinate with the document collection and verification teams to ensure timely submission of files. Handle incoming and outgoing correspondence related to immigration applications. Maintain confidentiality and data protection of all client information. Archive old or closed files as per company procedures. Perform general clerical duties such as photocopying, scanning, and data entry. Required Skills and Qualifications: Bachelor’s degree or diploma in administration, management, or a related field. Strong organizational and multitasking skills. Attention to detail and accuracy in document handling. Proficiency in MS Office (Word, Excel, Outlook). Good communication and coordination skills. Knowledge of immigration processes and documentation (preferred). Ability to work in a fast-paced, confidential environment. Experience: 1–3 years of experience in administrative, filing, or immigration office work preferred. Working Conditions: Office-based role with standard working hours. May involve occasional overtime during peak visa seasons.