Factory HR and Admin

About Us :

We are prominent Importer, Trader and Manufacturer specialising in rubber raw materials and products. Headquartered in Gurgaon, we operate across multiple facilities located in Ghaziabad, Gurgaon & Bhiwadi.

Job Summary:

We are seeking a proactive and detail-oriented Senior Analyst Operations (Admin) to establish and manage office operations from inception. In this dynamic role, you will be responsible for creating efficient processes, organizing resources, and ensuring the seamless functioning of the office. Your contributions will be pivotal in building a strong foundation for our organization.

Job Description :

• Prepare and format reports, presentations, and documents as required by management. This includes daily data gathering, analysis, and ensuring accuracy.
• Record and handle basic accounting entries like - sale, purchase, expense etc.
• SOPs (Standard Operating Procedures) include Daily Attendance Reports, Detailed Salary System, Inward-Outwards Material Entry, Visitor Register, and others as needed.
• Documents handling.
• Perform a variety of administrative duties, including generating and distributing office memos, official letters, forms, and sorting and distributing incoming mail as appropriate.
• Keeping Guard Daily Checklist and compliances under his watch.
• Compile and present summary reports to management monthly, offering effective solutions for various tasks and situations.
• Maintain daily records such as Day Book and Cash Book.
• Monitor CCTV cameras to supervise factory operations effectively.
• Manage detailed employee records using Excel.
• Update and maintain a contact book for individuals involved in factory-related activities.
• Negotiate with vendors and analyze quotations for cost-effective local purchases.
• Collaborate with cross-functional teams (e.g., production, quality) to gather requirements and prioritize projects.
• All admin related work.
• Training employees for all systems that have to be in place.
• Perform miscellaneous activities as instructed by management.
• Have to stay for long, if some important task or handover is taking place.
• Hiring employees for Factory, screening the inefficient ones.
• MIS reports for analysing every process.

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QUALIFICATION :

• Bachelor’s degree in Business Administration or related field
• Proven experience of min 2 years as a personal assistance or similar administrative role.
• Grades in 10th , 12th and Bachelors must be above 65%
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time management skills to manage schedules and priorities effectively.
• Strong proficiency in English – writing, speaking and reading
• Ability to work independently and proactively manage tasks with minimal supervision.
• Adaptability to changing priorities and willingness to take on diverse responsibilities.
• Strong problem-solving skills and attention to detail.
• Reliable, proactive, and flexible.
• Tech-savvy and up-to-date with technology and IT.
• Ability to work under pressure, multitask, prioritise, and follow through on tasks to meet deadlines.
• Should have basic knowledge and experience in accounts field.
• Be willing to travel as needed to support multiple sites.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Schedule:

• Rotational shift

Application Question(s):

• What is your Notice Period ?*
• Mention your percentage /CGPA in 10th, 12th and Bachelors respectively? (MENTION FOR ALL)*
• Is your English - Reading, Writing and Speaking skills proficient?*
• What is your current CTC in Lakhs per annum ?*

Experience:

• total work: 2 years (Required)

Work Location: In person