Posted:11 hours ago| Platform: Naukri logo

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Job Type

Full Time

Job Description

Key Responsibilities

  • Develop and implement property management strategies aligned with client objectives
  • Oversee property operations including maintenance, security, and vendor management
  • Prepare and manage annual operating budgets and capital expenditure plans
  • Conduct regular property inspections and implement preventative maintenance programs
  • Ensure compliance with building codes, regulations, and safety standards
  • Coordinate projects and property renovations
  • Prepare detailed property performance reports for clients and senior management
  • Implement sustainability initiatives to improve energy efficiency and reduce operating costs
  • Respond to emergency situations and develop contingency plans

Detailed Responsibilities

Property Operations Management

  • Develop comprehensive property management plans with clear objectives, strategies, and performance metrics
  • Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out.
  • Conduct weekly property inspections to identify maintenance issues and ensure compliance with quality standards
  • Ensuring the cleanliness and hygiene of all areas, including offices, common areas, restrooms, cafeteria, meeting rooms etc.
  • Managing and maintaining high standards for various soft services including housekeeping, cleaning, waste management, pest control. reception management, canteen operations, event management , parking etc.
  • Oversee all maintenance activities, including preventive maintenance programs and emergency repairs
  • Manage security protocols and systems to ensure tenant and property safety
  • Coordinate janitorial services and maintain cleanliness standards throughout common areas
  • Implement seasonal maintenance procedures (Monsoon preparedness etc.)
  • Ensure all building systems (mechanical, electrical, plumbing, fire/life safety) operate efficiently
  • Maintain accurate property records including drawings, warranties, permits, and certificates
  • To establish engineering & operational procedures & roll out the same for site staff
  • To establish contacts with local authorities for facility related issues and for all statutory related compliance at all times.
  • To review the maintenance/service practices of M&E contractors to deliver quality work practices as per SLA
  • To plan & ensure smooth operations of all mechanical, electrical, plumbing & civil works pertaining to the facility
  • Ensure all technology tools at the site are working fine. Support introduction of new tools and ensure the team is trained to use the new tools.
  • Periodically inspection of log books, history card, checklist, escalation charts, & PPM schedules etc. for a better management of engineering systems
  • To ensure an up-time of 100% and set up the practices to deliver seamless service.
  • To ensure all statutory documents & licenses are updated like Fire, Lift, DG form, Pollution Control, Etc. related to M&E operations.
  • To implement energy management program to reduce the cost on utilities.
  • To plan, implement & adhere to 52 weeks annual M&E maintenance schedule. Coordinate with FM /business OEM for fixing the dates for the shutdown.
  • To participate during emergency evacuation procedure and manage health & safety issues.
  • All EHS policies and protocols to be given top priority. Follow No Safety No Work

Financial Management

  • To ensure proper planning & managing of the CAPEX & OPEX budgets for engineering & operational expenses
  • Monitor and analyse monthly financial performance against budgets
  • Review and approve all property-related invoices within established authority limits
  • Prepare variance reports with detailed explanations for financial deviations
  • Identify cost-saving opportunities without compromising service quality
  • To ensure proper planning of critical spares for all installations as per manufacturer recommendation and inventory control.
  • Ensure all critical systems in the building to have AMCs in place.
  • To coordinate with JLL finance on monthly accruals update & invoice processing
  • Keep a close track of utility bills and take steps to reduce energy, water consumption YoY

Relationship Management with Agencies / Stakeholders

  • Develop and maintain strong relationships with Agency SPOCs at all levels
  • Respond to Agencies requests within JLL's established service level agreements
  • Issue timely and clear communications to agencies regarding building operations

Vendor Management

  • Select qualified service providers through competitive bidding processes
  • Negotiate service contracts to optimize quality and cost-effectiveness
  • Conduct quarterly vendor performance reviews if needed .
  • Ensure compliance with JLL's vendor management protocols and ethical guidelines
  • Process vendor payments according to contract terms

Sustainability Initiatives

  • Implement energy-efficiency measures to reduce property consumption
  • Execute waste reduction and recycling programs
  • Support JLL's corporate sustainability objectives at the property level
  • Communicate sustainability achievements to JLL , clients, stakeholders

Compliance & Risk Management

  • Ensure property compliance with local & state regulations
  • Maintain all necessary permits and certificates of occupancy
  • Coordinate required inspections of life safety systems, elevators, and other regulated equipment
  • Implement risk management protocols to minimize liability
  • Maintain proper insurance coverage for property operations in alignment with client
  • Document and address all incidents according to established procedures
  • Ensure compliance with JLL's corporate policies and procedures

Team Leadership

  • Manage onsite JLL Supervise on-site FM team including assistant managers and executives (soft and tech)
  • Provide clear direction and performance expectations to team members
  • Conduct regular performance reviews and develop improvement plans when needed
  • Identify training opportunities to enhance team capabilities
  • Foster a collaborative and service-oriented culture
  • Ensure proper staffing levels to meet property / facility needs

Required Qualifications

  • Degree in Electrical/Mechanical, with min 10 years of work experience in Property / Facility Industry /Real Estate Industry. Candidates with Commercial building management experience will be preferred.
  • Proven track record managing at least 200,000 square feet of commercial space
  • Strong financial acumen with budget responsibility of the entire property
  • Excellent communication and client relationship skills
  • Knowledge of building automation systems and energy management technology
  • Experience with capital improvement project management
  • Experience of managing FM services of independent standalone building

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