Facility Executive

Title

Facilities executive Soft Services

Location

Mumbai-Airoli 3

Experience

1 to 5 years of experience in soft services with large organization

Key skills

• Overall responsible for cleaning operation on site.
• Ensure all shifts are manned with adequate manpower
• Birthday, R&R events to motivate the ground level teams
• Proper analysis of teams performance to take best out of them
• Validation of consumables requisition on monthly basis
• Ensure NO ZERO stock situation on site
• Inventory tracker is developed for all consumables with the reorder level
• Pest Control Services: Services are carried out as agreed.
• Periodic site assessments through vendor to service improvements & ensure all the loopholes shared in assessment are being closed
• Mailroom Services: Responsible for smooth operation of Mailroom Services
• Monthly invoices validation & process
• Ensure MIS is being received from the vendor on monthly basis
• Helpdesk Management: Ensure all requests raised at helpdesk are being monitored & closed as per the TAT defined.
• Support for closing for any pending request
• Event Management : Support business functions for office events
• To ensure daily walk around through facility & observation being highlighted to the client & update with closer status.
• Ensure weekly caf menu is shared by the vendor on every Friday
• Ensure proper maintenance of kitchen equipment.
• Training schedules for vendors is implemented & ensure the training man-hours’ are recorded
• Responsible for po creation and invoice processing for site
• Coordination with landlord team,
• Follow-up with Vendors for proper maintenance of Equipment (Preventive, Predictive and breakdown)
• Preparation of Reports on Daily, Weekly, Monthly basis & 52-week PM reports
• Preparation of work permits for vendor works and coordinating with them for the completion of work.
• Attending meetings with clients and vendors on maintenance issues.
• Planning and indenting for the materials required for PPM.
• Checking of logbooks, reading books and check lists. Planning.
• Follow-up with Vendors for AMC contract renewal and timely submission of the invoices
• Supervision of housekeeping Supervisor and other housekeeping staff.