Facilities and Administration Executive

Job Title:

Department:

Job Location:

Job Type:

Number of Positions:

Notice Period:

Immediate joiner preferred.

Experience:

About The Company

www.izmoltd.com

Job Summary

Facilities & Administration Executive

Key Responsibilities

• Oversee the day-to-day administration of office facilities, ensuring a well-maintained, clean, and safe working environment.
• Manage housekeeping and security teams, ensuring proper workflow and schedule adherence.
• Coordinate with vendors for facility maintenance, office supplies, and equipment repairs.
• Handle procurement and inventory management of office supplies and consumables.
• Ensure compliance with safety, security, and workplace hygiene standards.
  

Administration & Documentation

• Maintain and update office records, agreements, and vendor contracts.
• Assist in documentation, filing, and maintaining compliance-related records.
• Oversee courier services, mail management, and office correspondence.
• Handle visitor management, access control, and front desk coordination if required.
  

Non-IT Asset Management

• Maintain records of office assets.
• Ensure proper documentation of asset allocation and retrieval.
  

Event & Travel Coordination

• Assist in organizing internal meetings, events, and office gatherings.
• Coordinate travel and accommodation arrangements for employees as needed.
  

Key Skills & Requirements

• Graduate in any Discipline
• 4+ years of experience in facilities and administration in an IT company or a similar environment.
• Strong knowledge of office administration, facility management, and vendor coordination.
• Proficiency in MS Office (Word, Excel, Outlook) and document management.
• Experience managing housekeeping and security teams.
• Basic IT knowledge to handle office infrastructure and asset tracking.
• Strong communication and organizational skills.
• Should be well-versed to communicate in Kannada, Hindi & English.
• Ability to handle multiple tasks and work independently.