Fabric Sourcing Executive

Job Description

The Fabric Manager plays a key role in overseeing the entire fabric lifecycle from sourcing and procurement to inventory, inspection, and coordination with design and production teams. The candidate must have strong knowledge of fabrics, vendor networks, quality parameters, and should be capable of managing timelines and costs efficiently. Key Responsibilities: 1. Fabric Sourcing & Vendor Management • Identify and maintain relationships with fabric suppliers, mills, and agents. • Source fabrics as per design/production requirements (bulk orders & sample runs). • Negotiate pricing, lead times, minimum order quantities (MOQs), and payment terms. • Ensure vendors meet required compliance and quality standards. 2. Procurement & Cost Management • Finalize fabric orders post approvals from design and merchandising. • Prepare and manage purchase orders. • Monitor fabric procurement costs and ensure alignment with allocated budgets. 3. Fabric Quality Assurance • Perform and oversee inspection of incoming fabrics for: Colorfastness Shrinkage GSM / thickness Hand-feel and finish Weaving/knitting defects • Liaise with testing labs if required for certified testing. 4. Inventory & Documentation • Maintain accurate records of fabric stocks, consumption, and wastage. • Supervise inward and outward fabric movement. • Work closely with warehouse/store to ensure proper storage and FIFO system. • Maintain fabric inward/outward registers and digital inventory tracking. 5. Coordination & Planning • Work closely with Design, Merchandising, and Production teams to ensure fabric availability according to the production calendar. • Coordinate fabric requirement forecasts based on order quantity and style breakups. • Ensure timely fabric delivery to avoid production delays. Key Requirements: • Education: Graduate/Diploma in Textile Engineering, Apparel Management, or Fashion Technology. • Experience: 58 years of experience in fabric sourcing, QA, and inventory management (preferred in export house, buying agency, or fashion brand). • Technical Skills: In-depth knowledge of different fabric types (woven, knit, blends, etc.) Familiarity with testing methods and quality parameters Proficient in Excel, Inventory software (e.g., WFX, Zedonk, ERP) • Soft Skills: Strong communication and negotiation skills Team leadership and vendor handling Detail-oriented with time and cost management capabilities Working Hours: 9:00 AM 5:30 PM (Monday to Saturday) Preferred Qualifications: • Experience handling fabric imports/exports. • Understanding of sustainable and organic fabrics. • Willingness to travel to mills, fairs, and exhibitions as required. To Apply: Send your resume and cover letter to hr@samshek.com with the subject line: “Application for Fabric Manager”