Export Documentation Executive

We are a leading exporter and supplier of organic and inorganic chemicals based in India. With a legacy of excellence, we are dedicated to providing high-quality products and seamless service to our clients worldwide.

We are seeking a highly detail-oriented and efficient Documentation Executive to join our team. In this role, you will be responsible for managing export documentation, ensuring compliance with international trade regulations, and maintaining smooth coordination with logistics partners and internal departments.

Role Description:

As a Documentation Executive, you will play a crucial role in handling all pre-shipment and post-shipment export documentation, verifying accuracy, and ensuring timely submission of required documents to clients, banks, and authorities. You will also coordinate with freight forwarders, CHA, and shipping lines to ensure smooth export operations.

Qualifications:

• Bachelor’s degree in Commerce, Business Administration, or a related field.
• Strong knowledge of export documentation and international shipping procedures.

Role & Responsibilities:

• Prepare and manage all export-related documentation such as Invoice, Packing List, Bill of Lading, Certificate of Origin, and other shipping documents.
• Coordinate with CHA, freight forwarders, and shipping lines for documentation and shipment updates.
• Ensure compliance with export laws, regulations, and LC (Letter of Credit) requirements.
• Handle pre- and post-shipment documentation activities, including submission to the bank and follow-ups.
• Maintain proper filing and record-keeping of all export documents.
• Communicate with internal teams and clients for smooth and timely dispatches.
• Support the operations team in managing export orders and ensuring timely delivery.
• Prepare MIS reports and documentation status updates as required.

Experience:

• Proven experience as a Documentation Executive or in a similar role (preferably in the chemical export industry).
• Minimum 3–5 years of relevant experience.

Industry:

Chemical Manufacturing / Export

Employment Type:

Full-time

Why Join Us?

By joining our team, you will contribute to the success of a globally recognized chemical export company and gain valuable exposure to international trade operations. We offer a supportive work culture with opportunities for professional growth and career development.

Work Location:

In-person at Vadodara, Gujarat

Job Type:

Full-time

Benefits:

• Provident Fund

Ability to Commute/Relocate:

Muj Mahuda, Vadodara, Gujarat: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Export Documentation: 3–5 years (Required)
• Chemical Industry: 3–5 years (Preferred)

Language:

• English, Hindi (Required)

Willingness to Travel:

• Up to 25% (Preferred)

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Experience:

• total work: 2 years (Required)

Language:

• English, Hindi (Required)

Location:

• Muj Mahuda, Vadodara, Gujarat (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person