Export Documentation Executive

Job Summary:

The Export Documentation Executive is responsible for handling end-to-end export documentation, shipping coordination, invoicing, and customs clearance activities. The role ensures compliance with international trade regulations and timely execution of export orders.

Key Responsibilities:

1. Documentation:

• Prepare, verify, and manage export documents such as:
• Commercial Invoice & Packing List
• Shipping Bill / Export Declaration
• Bill of Lading / Airway Bill
• Certificate of Origin (COO)
• Insurance Certificate
• Letter of Credit (LC) documentation
• Export Incentive / Duty Drawback documents
• Ensure accuracy and completeness of all shipping and export-related papers.

2. Shipping Coordination:

• Coordinate with freight forwarders, shipping lines, and CHA (Customs House Agents) for booking, container arrangements, and timely shipment.
• Track shipments and provide updates to clients and internal teams.
• Ensure correct application of

  INCOTERMS

  (FOB, CIF, EXW, etc.).

3. Invoicing & Finance:

• Prepare export invoices as per buyer/LC requirements.
• Liaise with banks for submission/negotiation of export documents under LC.
• Coordinate with the accounts team for realization of export proceeds and follow up on outstanding payments.

4. Customs & Compliance:

• Handle customs clearance procedures in coordination with CHA.
• Ensure compliance with DGFT, FEMA, RBI, and other regulatory guidelines.
• Maintain accurate records for audit and statutory purposes.

Qualifications & Skills:

• Graduate in Commerce / International Business / Logistics; MBA preferred.
• 25 years of experience in export documentation, shipping, or customs clearance.
• Good knowledge of international trade practices, export incentives, and customs procedures.
• Familiarity with ERP systems and MS Office.
• Strong attention to detail, accuracy, and organizational skills.
• Good communication and coordination ability.