Executive

Job Title: Personal Assistant / Secretary to Director

Role Overview

Key Responsibilities

• Efficiently manage the Director’s calendar, including scheduling and coordinating appointments, meetings, and events.
• Arrange and oversee domestic and international travel, including ticketing, hotel reservations, visas, and itinerary planning.
• Prepare and organize meeting materials, draft agendas, record minutes, and track follow-up actions.
• Handle all correspondence, communication, and documentation with the highest level of confidentiality.
• Act as the primary liaison between the Director and internal/external stakeholders, ensuring timely and effective communication.
• Provide day-to-day administrative assistance and address miscellaneous requirements with professionalism and discretion.
• Support in preparing reports, presentations, and other executive-level documentation.
• Anticipate needs and proactively resolve issues to enable the Director to focus on strategic priorities.

Candidate Profile

• Graduate in any discipline; additional qualifications in administration or secretarial practices preferred.
• Minimum 5 years of proven experience as a PA, Executive Assistant, or Secretary in a corporate environment.
• Excellent command over written and spoken English; strong interpersonal and presentation skills.
• High level of professionalism, integrity, and discretion in handling confidential information.
• Strong organizational and time-management skills with the ability to work under pressure.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital scheduling tools.
• Positive, confident, and professional demeanor with the ability to represent the office of the Director effectively.