Executive Secretary/Personal Secretary- MD

Roles & Responsibilities:

• Would be responsible to manage the MD's Office.
• Would be responsible for calendar management, requiring interaction with both internal and external customers and coordinate a variety of complex executive meetings
• Answer phones and direct and guide all incoming calls promptly and efficiently.
• Communicate and handle incoming and outgoing electronic communications on behalf of the MD
• Review and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Updating the Travel schedule and hotel reservations for MD & family as needed and informed by the Travel Team.
• Ensure that all confidential & sensitive information is securely handled, stored as appropriate & no such information is divulged or made accessible to unauthorized person.
• Coordinate various meetings from MD's office and look after day to day activities in MD's office.
• Follow up and co-ordination with various departments of HO and Tarapur plants for updates on the actions taken (Finance, yarn purchase & imports)
• Record Management
• Over and above the defined role, executing additional tasks which are assigned on day to day basis by the MD and his family.
• Online Purchase of the Items as and when required by the MD and his family
• Maintaining contact database of the MD
• Coordinate and follow-up on all tasks assigned by the top management within the allotted deadlines
• Schedule and coordinate meetings, conferences, conference calls, internal sessions, special events, etc.
• Manage correspondences and communication as per the instructions and maintaining confidentiality at all levels.
• Research work for a work area given by the MD
• Organizing & coordinating events & conferences.
• Organize and maintain the office filing system.
• Screen and pay the Invoices on time received for payment after the approval from the MD.

Desired candidate profile:

1. Graduate with 8+ years of relevant experience, preferably having diploma in Secretarial Practice.

2. Proficiency in computer applications.

3. Should be able to multi task.

4. Should have prior work experience in managing the above mentioned tasks.

5. Knowledge of Internet

6. Analytical Skills

7. Interpersonal Skills

8. Communication Skills

We are a 6 days working company- Alternate Saturdays off