Executive Secretary to MD

Key Responsibilities

• Calendar and Schedule Management:

Proactively manage the MD's diary, schedule appointments and meetings, and ensure seamless coordination of their time.

• Travel Coordination:

Arrange and book travel, including flights and hotels, and manage all related logistics.

• Correspondence Handling:

Monitor, screen, and respond to emails, phone calls, and other communications on behalf of the MD, prioritizing urgent items.

• Meeting Coordination:

Organize meetings, book venues, prepare agendas, and take minutes.

• Document Preparation:

Draft letters, prepare reports, presentations, and other documents, ensuring accuracy and formatting.

• Administrative Tasks:

Maintain organized filing systems, manage contact lists, and perform general administrative duties.

• Liaison and Communication:

Serve as a point of contact and communicate effectively with internal and external stakeholders.

• Information Management:

Research, collect, and analyze information to support decision-making processes.

Essential Skills and Qualifications

• Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Organizational Skills:

Strong ability to prioritize tasks, multitask, and manage time effectively.

• Communication:

Excellent verbal and written communication skills to liaise with all levels of personnel.

• Discretion and Confidentiality:

Professional demeanour with the ability to handle sensitive and confidential information with discretion.

• Problem-Solving:

Ability to think critically and make quick, effective decisions to resolve issues.

• Proactivity:

Self-motivated and proactive in anticipating the MD's needs and taking initiative.

Job Type: Full-time

Pay: Up to ₹34,000.00 per month

Work Location: In person