Executive Secretary - Clinical Research Organisation

Job Title: Executive Secretary Clinical Research Organisation

Industry:

About the Company

Forward Life Pvt. Ltd. (FLPL) is a rapidly growing Clinical Research Organization offering services in Clinical Operations, Pharmacovigilance, Regulatory Affairs, and Quality. We operate with global standards, strategic leadership, and high professional ethics.

Candidate Preferences

• Gender: Male / Female
• Age: 2130 years
• Education: Pharm D or B. Pharm / MBA/BBA (mandatory)
• Postgraduate / Masters degree holders preferred
• Candidates with international education (UK, USA, Australia, Canada, Singapore, etc.) are strongly encouraged
• Strong communication and interpersonal skills are essential

Experience Requirements

• Minimum

  1+ year

  as an Executive Assistant, Secretary, Administrative Coordinator, or similar role
• Experience in a

  global, corporate, or multinational environment

  is an added advantage
• Preferred Background:
• NRI returnees
• Candidates with international exposure or higher studies abroad

Role Overview

We are seeking a polished, globally experienced professional to provide high-level executive, administrative, and strategic support to the CEO. The ideal candidate will demonstrate maturity, confidentiality, exceptional communication skills, and the capability to handle milestone tracking, operational coordination, and strategic assistance with precision.

Key Responsibilities

1. Executive Assistance & Coordination

• Manage the CEO’s calendar, schedules, and workflow
• Organize domestic and international travel arrangements
• Coordinate internal & external audits, regulatory processes, and accreditation/licensing activities
• Organize meetings and ensure follow-up on tasks and action items

2. Communication & Correspondence

• Draft, review, and manage confidential documents and communications
• Handle the CEO’s emails, calls, and high-level correspondence
• Act as the primary liaison between the CEO and senior leadership, clients, and stakeholders

3. Strategic & Administrative Support

• Assist in milestone management and tracking key business priorities
• Maintain dashboards, KPI monitoring tools, and performance trackers
• Conduct research and compile information for reports, presentations, and board documents
• Support internal training programs, including scheduling and logistics

4. Meeting Management

• Organize leadership and client meetings
• Prepare meeting agendas, minutes, and documentation
• Ensure timely follow-up on action points
• Maintain accurate and confidential meeting records

5. Liaison & Representation

• Represent the CEO professionally across departments and external stakeholders
• Build strong relationships with board members, government bodies, clients, and partners
• Ensure smooth communication flow between the CEO’s office and the organization

6. Automated Verticals & Operational Support

• Manage automated verticals under the CEO’s supervision
• Ensure operational stability, reporting, and coordination
• Support all assignments delegated by competent authority

7. General Administrative Support

• Provide seamless administrative and operational support
• Handle time-sensitive tasks with accuracy and professionalism
• Manage confidential information with integrity

Confidentiality & Compliance

• Strict confidentiality is mandatory
• Adherence to organizational SOPs, regulatory guidelines, ethical standards, and policies is required

Skills & Attributes

• Excellent verbal and written communication skills in English
• Strong interpersonal skills and a polished professional personality
• High organizational ability and multitasking skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong analytical mindset with experience in KPI/milestone tracking
• High emotional intelligence, discretion, and integrity
• Ability to perform effectively in fast-paced leadership environments

Compensation & Benefits

• Competitive salary based on qualifications and international exposure
• Direct mentorship under the CEO
• Experience in strategic planning and leadership activities
• Inclusive and professional work culture
• Growth opportunities in senior management coordination and corporate communications