Admin Manager - Heavy Machinery & Operation

Role & responsibilities

1) Issue Resolution & Stakeholder Relations:

- Address and resolve administrative and operational issues in a timely manner.

- Coordinate with internal teams and external stakeholders to ensure smooth operations.

- Track and report the number of incidents resolved within the defined Turnaround Time

(TAT).

2) Operational Oversight:

- Monitor procurement activities to ensure cost-effectiveness.

- Compare purchased item prices with benchmark prices to identify cost-saving

opportunities.

- Ensure adherence to company policies and compliance regulations.

3) Financial Transactions & Approvals:

- Manage and oversee financial transactions related to administration.

- Track budgeted vs. actual fuel expenses and work on cost optimization strategies.

4) Compliance & Documentation:

- Ensure timely renewal of all statutory documents.

- Track and monitor average fuel prices per liter to assess cost trends.

- Maintain updated, secure, and easily accessible records for assets and machinery.

5) Vehicle Maintenance and Fuel Management:

- Oversee vehicle and machinery maintenance to ensure operational efficiency.

- Optimize fuel consumption for company vehicles and machinery.

- Ensure adherence to HR budget and maintain departmental manpower costs as per

management directives.

6) Asset Management & Maintenance:

- Ensure scheduled maintenance and upkeep of fixed assets separately for DKC and

DKC-F.

- Reduce unexpected breakdowns and adhere to maintenance schedules.

- Maintain an updated asset database with complete documentation.

7) Fuel Consumption Monitoring:

- Monitor, track, and optimize fuel consumption for vehicles and machinery.

- Ensure adherence to daily logbook entries and minimize errors.

- Identify fuel cost trends and work on cost reduction strategies.

8) Logbook Management:

- Ensure daily updation and accuracy of vehicle and machinery logbooks.

- Improve compliance in daily logbook entries and reduce errors.

- Maintain an efficient turnaround time for corrections.

9) Compliance & Record Keeping:

- Ensure 100% compliance with document renewals to avoid penalties.

- Maintain accurate records without discrepancies.

- Achieve high compliance audit scores and efficient retrieval times for documentation.

10) Machinery Supervision:

- Oversee the deployment, operation, and condition of heavy machinery and equipment

across all project sites.

11) Utilization Tracking:

- Ensure effective utilization of machinery by maintaining detailed usage logs and

operational reports.

12) Maintenance Management:

- Plan and supervise preventive and corrective maintenance schedules to minimize breakdowns and ensure machine longevity.

Preferred candidate profile

1) Experience in facility management and procurement.

2) Knowledge of statutory compliance and document management.

3) Experience in fleet and fuel management.

4) Experience with ERP software specific to asset or machinery management

5) Prior experience in construction, infrastructure, or equipment rental industries

6) Knowledge of environmental and pollution control regulations related to heavy machinery