Executive - Scheduler - Talent Acquisition (On Contract)

Role Overview - We are seeking a highly organized and proactive Scheduler to join our Talent Acquisition team. The role involves managing end-to-end interview scheduling, ensuring a seamless experience for candidates, hiring managers, and recruiters. The Scheduler will play a key role in maintaining data accuracy, communication efficiency, and operational excellence within the recruitment process.

Key Responsibilities

• Coordinate with recruiters to schedule interviews between candidates and hiring managers.
• Liaise with hiring managers, recruiters, and candidates via email, phone, or ATS.
• Send confirmation emails once interview dates and times are established.
• Reschedule interviews as required, ensuring minimal disruption.
• Track external candidates’ progress through pre-screening; follow up on pending applications.
• Maintain data accuracy across all scheduling tools and systems.
• Prepare and keep updated interview schedules and related data.
• Ensure confidentiality, professionalism, and smooth communication at all times.
• Support the TA team in delivering a high-quality candidate experience.

Key Skills & Competencies

• Good in MS Excel and PowerPoint.
• Excellent coordination, communication, and stakeholder management skills.
• Ability to multi-task, remain flexible, and perform effectively under pressure.
• Proactive, resourceful, and efficient with strong attention to detail.
• Professional demeanor with a high sense of confidentiality.

Requirements

• Prior minimum 1 year of corporate work experience is a must.
• Candidate should preferably be based in Western Suburbs, with minimal travel involved.
• Demonstrated ability to manage multiple priorities and deliver in a fast-paced environment.
• Agile and adaptable, with strong organizational and problem-solving skills.