Executive Operations Coordinator

We are looking for Executive Operations Coordinator – CEO Office supports the CEO by managing operational workflows, coordinating cross-functional activities, ensuring smooth execution of strategic tasks, and acting as a central communication bridge between the CEO, leadership team, and internal/external stakeholders.
This role demands confidentiality, strong organizational ability, and high professionalism.

Key Responsibilities

• Manage CEO’s calendar, meetings, appointments, and travel coordination.
• Prepare agendas, minutes, and follow-up action lists.
• Handle confidential documents and information with discretion.
• Coordinate daily operations related to the CEO’s directives.
• Ensure timely completion of tasks assigned by the CEO to various departments.
• Track KPIs, deliverables, and project timelines.
• Act as a single point of contact between the CEO and internal teams.
• Draft and review official communications, reports, and presentations.
• Maintain strong relationships with leadership team and external stakeholders.
• Assist in data analysis, decision-support documentation, and MIS reports.
• Participate in strategic planning sessions and track action items.
• Support CEO in preparing board meeting notes, investor decks, and briefing documents.
• Oversee documentation, filing, travel, and expense tracking.
• Maintain information flow across departments for smooth operations.
• Coordinate events, reviews, audits, and CEO-led initiatives.

Required Skills & Competencies

• Excellent verbal and written communication
• Strong organizational and multi-tasking skills
• Ability to handle confidential information
• Advanced knowledge of MS Office / Google Workspace
• High professionalism and stakeholder management skills
• Strong analytical and coordination ability
• Time-management & decision-support capability

Qualification & Experience

• Bachelor’s degree (Management, Business Administration preferred)
• 3–8 years experience in Executive Assistant / Office Coordinator / Operations role
• Experience supporting C-level leadership is preferred

Interested candidates can share your update CV to hr.plant@qltherapeutics.com

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹50,000.00 per month

Benefits:

• Food provided
• Provident Fund

Work Location: In person