EXECUTIVE N - SECRETARIAL

Location:Mumbai, MH, INAreas of Work: Corporate Finance Job Id: 13434

Invoicing And Budgeting:

Responsible for processing all invoices issued by vendors engaged by the SecretarialEnsure timely payment of all invoicesEnsure compliance with all internal SOPsEnsure all vendors provide digital invoicesTo verify the invoices and conduct basic checksTo assist the team with budgeting exerciseTo monitor the budget and ensure that expenses incurred are within the approvedTo ensure purchase orders are raised in advance and shared with vendors

Returns with Ministry of Corporate Affairs

Compilation and filing of the statutory forms and applications to be filed with the Ministry of Corporate AffairsUpdation of Registers under the Companies Act, 2013Filing to Stock Exchanges through the electronic portal (BSE Listing/NEAPS)

Board meetings support

To organise meetings of the Board and its Committee through video – conference/ in personTo co – ordinate with Directors for meeting supportTo ensure that the Directors have necessary IT support for the Board and Committee meetingsTo ensure that Board room is equipped with all necessary IT/admin support for the meetingsTo engage with IT for Board meeting related pre checksTo maintain repository of all Board of Directors personal details, documents and attendance

Support to Directors

To ensure payment of sitting fees and commission to DirectorsTo arrange for travel of Directors attending the Board meetingsTo co – ordinate with Directors and their assistants for the travelTo book flights in advance for the travel of out station directorsTo arrange for hotel stay

To Provide Other Required Administrative Support To Directors

Record management

Responsible for maintaining records of all Companies Act and SEBI Regulations filings and documentation

Assisting CFO

To assist the CFO with filing tour billsTo arrange for international travel of CFOTo provide other necessary supportTo co – ordinate and arrange for meetings when requiredTo arrange for hotel stay

To Provide Other Required Administrative Support To Directors

Record management

Responsible for maintaining records of all Companies Act and SEBI Regulations filings and documentation

Assisting CFO

To assist the CFO with filing tour billsTo arrange for international travel of CFOTo provide other necessary supportTo co – ordinate and arrange for meetings when required

Must have functional competencies

• Billing and invoicing, basis understanding of SAP, interest to learn compliance requirements, good written and spoken communication skills, ability to convince and negotiate