EXECUTIVE N - SECRETARIAL

Invoicing and budgeting:

Responsible for processing all invoices issued by vendors engaged by the Secretarial

Ensure timely payment of all invoices

Ensure compliance with all internal SOPs

Ensure all vendors provide digital invoices

To verify the invoices and conduct basic checks

To assist the team with budgeting exercise

To monitor the budget and ensure that expenses incurred are within the approved

To ensure purchase orders are raised in advance and shared with vendors

Returns with Ministry of Corporate Affairs

Compilation and filing of the statutory forms and applications to be filed with the Ministry of Corporate Affairs

Updation of Registers under the Companies Act, 2013

Filing to Stock Exchanges through the electronic portal (BSE Listing/NEAPS)

Board meetings support

To organise meetings of the Board and its Committee through video – conference/ in person

To co – ordinate with Directors for meeting support

To ensure that the Directors have necessary IT support for the Board and Committee meetings

To ensure that Board room is equipped with all necessary IT/admin support for the meetings

To engage with IT for Board meeting related pre checks

To maintain repository of all Board of Directors personal details, documents and attendance

Support to Directors

To ensure payment of sitting fees and commission to Directors

To arrange for travel of Directors attending the Board meetings

To co – ordinate with Directors and their assistants for the travel

To book flights in advance for the travel of out station directors

To arrange for hotel stay

To provide other required administrative support to Directors

Record management

Responsible for maintaining records of all Companies Act and SEBI Regulations filings and documentation

Assisting CFO

To assist the CFO with filing tour bills

To arrange for international travel of CFO

To provide other necessary support

To co – ordinate and arrange for meetings when required

To arrange for hotel stay

To provide other required administrative support to Directors

Record management

Responsible for maintaining records of all Companies Act and SEBI Regulations filings and documentation

Assisting CFO

To assist the CFO with filing tour bills

To arrange for international travel of CFO

To provide other necessary support

To co – ordinate and arrange for meetings when required

Must have functional competencies

• Billing and invoicing, basis understanding of SAP, interest to learn compliance requirements, good written and spoken communication skills, ability to convince and negotiate