Job Purpose:
An Executive Administrative Assistant is an employee who
provides high level administrative support to executives in the workplace
, such as taking calls, scheduling meetings, managing executive requests, and other office duties. They may also oversee office functions and supervise lower level office employees .
Principal Accountabilities (Role & responsibilities):
Handling various administrative and clerical responsibilities such as answering phone calls, taking and conveying messages, making appointments, ordering office supplies, etc.
Assisting the HR department in recruiting activities such as scheduling interviews, on boarding candidates, etc.
Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and arranging food and other necessities.
Handling and managing calendar schedules of management, making copies of required documents for the meetings, making travel arrangements, booking hotels and conference rooms, arranging for audio-video equipment for the meetings
Organizing, compiling, and updating company records and documentation
Assisting the HR department in scheduling, coordinating and executing training and other office events
Helping the department heads as and when required
Liaising with internal and external agencies for smooth administrative functioning
Assisting Admin Executive Head in all day-to-day activities
Coordinating with the housekeeping staff for daily activities
Qualification/Competencies:
Educational qualifications: Any Graduate
Experience: Minimum 2 Years
Preferred Industries: Solar / Any industry
Competencies/skills:
Excellent communication and interpersonal skills are a must
Proficiency in MS Office is a must
Excellent organisational and time-management skills
Quick-thinking, planning, coordinating, and executing skills
