Executive Assistant to VP&GM, India

Key Responsibilities

• Calendar Management and administration support
• Maintains management’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Arrange travel, hotel and dining arrangements as needed
• Minutes of meetings, and distribute and follow up on Projects
• Produce professional quality reports, presentations and briefs, produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Develop and carry out an efficient documentation and filing system
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Receive incoming calls and emails; take messages, manage calendars, respond appropriately and route correspondence to the appropriate executive of staff member
• Handle requests, feedback and queries quickly and professionally
• Basic Data processing skills, prepares presentations
• Drive simple projects for MD’s office with strong in follow-ups, and MoMs etc.
  

Educational Qualification And Key Skills

• Bachelor’s/Master’s degree with at least 5 years of relevant experience
• Proven experience as an administrative assistant, executive assistant or in other secretarial position
• Office management systems and procedures
• Advanced Microsoft Office skills, Knowledge of ERP would be considered an advantage
• Up to date with advancement in office gadgets and applications
• Proficiency in English, High level of verbal and written communications skills
• Discretion and confidentiality
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking and time management skills
• Interpersonal skills, friendly and professional demeanour
• Ability to stay calm and on-task in high-stress situations