Executive Assistant to the CEO & Directors

Job Opportunity:

Location:

Employment Type:

Reporting To:

Salary:

Key Responsibilities:

The Executive Assistant will provide comprehensive administrative and coordination support to the CEO and Directors, ensuring smooth day-to-day operations and effective management of their schedules and tasks. Responsibilities include:

• Calendar & Meeting Management:

  Coordinate and manage calendars, schedule and organize meetings, calls, and follow-ups, including preparation of agendas and minutes of the meeting.

• Travel Coordination:

  Plan and arrange travel itineraries, including taxis, flight bookings, hotel reservations, local logistics, and related travel support.

• Administrative Support:

  Provide end-to-end administrative assistance, including drafting and responding to emails, preparing documents, maintaining records, and managing correspondence.

• Financial & Cash Management:

  Prepare expense sheets of the CEO & Directors, track reimbursements, and manage petty cash, ensuring proper documentation and adherence to the company’s policies.

• Accounting & Banking Liaison:

  Correspond with Company’s accounting team, banks, and other stakeholders for routine operational and financial requirements.

• Vendor & External Liaison:

  Communicate and coordinate with service providers, third parties, and external stakeholders as required.

• Operational Support:

  Oversee and ensure smooth day-to-day office operations, addressing administrative needs proactively.

• Special Projects:

  Assist leadership with any additional tasks as needed.

• Record-Keeping:

  Maintain accurate and up-to-date local records, documents, and files for reference and compliance.

Who we’re looking for:

• Graduate in any discipline (Bachelor’s degree required; additional certifications in administration/secretarial practice will be an advantage).
• 1–3 years of experience in administrative/executive support roles;
• Freshers are welcome to apply but prior experience as an Executive Assistant or in administrative roles will be an advantage.
• Proficiency in English (written and verbal) and Hindi (verbal) is mandatory; knowledge of Konkani/other regional languages will be a plus.
• Strong communication, coordination, and organizational skills.
• Proficiency in MS Office tools (Word, Excel, Outlook).
• Detail-oriented, reliable, and able to multitask effectively.
• Professional demeanor and the ability to handle confidential information with discretion.
• Strong interpersonal skills for liaising with senior stakeholders, clients, and vendors.
• Must be based in Goa and willing to work from the Company’s Panjim office full-time.