Kakode Associates Consulting Private Limited

Job Opportunity: Executive Assistant to the CEO & Directors Location: Panaji, Goa (In-office) Employment Type: Full-time Reporting To: CEO & Directors Salary: As per market Standards Key Responsibilities: The Executive Assistant will provide comprehensive administrative and coordination support to the CEO and Directors, ensuring smooth day-to-day operations and effective management of their schedules and tasks. Responsibilities include: Calendar & Meeting Management: Coordinate and manage calendars, schedule and organize meetings, calls, and follow-ups, including preparation of agendas and minutes of the meeting. Travel Coordination: Plan and arrange travel itineraries, including taxis, flight bookings, hotel reservations, local logistics, and related travel support. Administrative Support: Provide end-to-end administrative assistance, including drafting and responding to emails, preparing documents, maintaining records, and managing correspondence. Financial & Cash Management: Prepare expense sheets of the CEO & Directors, track reimbursements, and manage petty cash, ensuring proper documentation and adherence to the company’s policies. Accounting & Banking Liaison: Correspond with Company’s accounting team, banks, and other stakeholders for routine operational and financial requirements. Vendor & External Liaison: Communicate and coordinate with service providers, third parties, and external stakeholders as required. Operational Support: Oversee and ensure smooth day-to-day office operations, addressing administrative needs proactively. Special Projects: Assist leadership with any additional tasks as needed. Record-Keeping: Maintain accurate and up-to-date local records, documents, and files for reference and compliance. Who we’re looking for: Graduate in any discipline (Bachelor’s degree required; additional certifications in administration/secretarial practice will be an advantage). 1–3 years of experience in administrative/executive support roles; Freshers are welcome to apply but prior experience as an Executive Assistant or in administrative roles will be an advantage. Proficiency in English (written and verbal) and Hindi (verbal) is mandatory; knowledge of Konkani/other regional languages will be a plus. Strong communication, coordination, and organizational skills. Proficiency in MS Office tools (Word, Excel, Outlook). Detail-oriented, reliable, and able to multitask effectively. Professional demeanor and the ability to handle confidential information with discretion. Strong interpersonal skills for liaising with senior stakeholders, clients, and vendors. Must be based in Goa and willing to work from the Company’s Panjim office full-time.