Executive Assistant to Principal

Objective:

We are looking for a dynamic individual, who Support the Principal in the management of the School through the execution of strong administrative and Executive Assistant services. Upholding the vision, values and high standards of ARCA GIIS, by demonstrating unfailing integrity and professionalism at all times.

KEY RESPONSIBILITIES:

Daily Admin

• Receive all incoming telephone calls for the Principal, screen and make phone calls or emails on behalf of the Principal. Ensure only important relevant calls are transferred; all other calls are dealt with by the appropriate personnel or referred to the Principal in a timely manner.
• To open, prioritize, and discuss all mail correspondence with the Principal, taking timely appropriate action as described by the Principal.
• To produce documentation required by the Principal, working to short deadlines, ensuring all documents are fully, timely and accurately completed.

Diary Management

• Arrange the Principal’s diary, appointments, meetings and acting as a gatekeeper by managing and redirecting any requests that are not an immediate Principal priority.
• Arrange appropriate hospitality, taking minutes if necessary and any follow up action as required for any meetings.
• Maintain an accurate up to date diary, enter all events and appointments and notify the Principal of upcoming events, meetings requests.

Teaching Recruitment

• To manage the recruitment process for the appointment of teaching staff through liaison with the Principal.
• To produce all relevant documentation with any changes to current teaching staff change of employment details.

Event Management

• To play a key role in the organisation of large school events as requested by the Principal e.g. Senior Prizegiving.
• Ensuring the schedule of organizing such events is well documented and an evaluative review of such large events is held shortly after the completion of each event.

Other

• To determine and manage the Principal’s filing and information retrieval systems.
• Arrange flowers/gifts as appropriate.
• To maintain sound and appropriate networks and links with the wider school community In conjunction with other internal staff work towards continual improvement with processes.
• To perform any task or duty under the reasonable direction of the Principal.
• To have a sound knowledge in Udise, TC and Bonafied certificate generation.

KEY ATTRIBUTE:

Professionalism

• Integrity
• Initiative
• Time Management

Relevant experience in the field is a must.

Only FEMALE candidates are encouraged to apply.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Work Location: In person