Executive Assistant To NOH

Position Overview:

Executive Assistant

Job Purpose:

To provide administrative, coordination, and reporting support, while managing communications, presentations, vendor interactions, and operational tasks for senior leadership.

Key Roles & Responsibilities:

Office Support

• Manage calendars, appointments, travel, and meetings for NOH.
• Draft internal and external communications.
• Maintain files, records, and confidential documents.

Program & Operations Support

• Track progress of key business initiatives and assist with program management.
• Coordinate with departments for MIS, reviews, and operational updates.
• Create operations and program-related presentations.

Reporting & Presentations

• Prepare MIS reports, review decks, and financial presentations for leadership and board meetings.
• Ensure timely and accurate submission of reports.

Vendor & Administrative Management

• Coordinate with hotels, travel agents, and gifting vendors.
• Handle billing, credit card payments, lease/insurance documentation, and general office upkeep.

Qualifications & Experience:

Education:

• Bachelors degree in any discipline.

(Preferred: Specialization in Business Administration, Management, or related fields.)

Experience:

• 36 years of experience as an Executive Assistant or in a similar corporate administrative/operations role.
• Experience supporting CXO-level leaders preferred.

Skills & Capabilities:

Core Skills

• Calendar & stakeholder management
• MIS reporting and data analysis
• Advanced MS Office (Excel, PowerPoint)
• Program & operations coordination
• Communication and documentation drafting

Behavioural Competencies

• Attention to detail
• Strong organizational skills
• Confidentiality & integrity
• Proactive problem-solving
• Professional communication & interpersonal skills

Key Performance Indicators:

1. Calendar & Meeting Management: Timely scheduling and smooth execution of meetings/events
2. Communication & Coordination: Clear, timely communication with stakeholders
3. Reporting & MIS: Accurate and timely reports
4. Presentation Preparation: Quality and timeliness of presentations
5. Office & Administrative Management: Proper upkeep, documentation accuracy, and timely task execution