Executive Assistant to MD

Designation

Executive Assistant Cum PA

Level

Middle Level of Management

Vertical

Admin

Administrative & Functional Reporting

Managing Director

Job Description

Executive Assistant cum PA will have to provide assistance to MD and to manage his appointments, schedules and correspondence, take notes in English & Gujarati, manage the travel bookings, co-ordinate & arrange meetings with senior executives, clients and team members, maintaining & updating data, general filing and perform other admin duties. The person should possess a strong ability to multi-task and to prioritize tasks effectively.

Primary Responsibilities

1. To provide administrative support to MD to manage his appointments, schedules and to keep his calendar up to date

2. To take notes in English and Gujarati, to prepare them and circulate as per his instructions

3. To act as a point of contact and to organize meetings with senior executives, clients and other team members

4. To manage MD’s correspondence and respond to invitations, circulars and post

5. To make independent correspondence in English & Gujarati

6. To prepare and edit presentations in Powerpoint and Canva

7. Maintaining files and records

8. Making National and International travel booking and arrangements

Secondary Responsibilities

• Perform general office & administrative duties such as ordering supplies, keeping the house in order etc.
• Preparing the MIS reports
• Manage confidential information and maintain strict confidentiality at all times
• Attending guests and visitors
• To arrange to send / circulate gifts / calendars or any other required assistance
• Data Management

Education Qualification

Graduate / Master in any field

Experience

minimum 5 Years in Relevant Field

Skills Required

Functional:

· Excellent typing, shorthand, and stenography skills

· Ability to adapt to changing priorities and work under pressure

· Knowhow of ticket & hotel booking softwares will be an advantage

IT Skills:

· Proficiency in MS Office applications, particularly MS Word, Excel, and PowerPoint

Behavioral:

·Interpersonal Skills

·Quick Decision Making and time management skills

·Strong communication

·Excellent organizational skills and attention to detail

·Ability to handle confidential information with discretion

Languages

English, Hindi & Gujarati

Job Type: Full-time

Pay: ₹25,000.00 - ₹60,000.00 per month

Ability to commute/relocate:

• Navrangpura, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Required)

Experience:

• total work: 3 years (Required)

Work Location: In person