Executive Assistant to MD

Job Summary:

We are seeking a proactive and highly organized Executive Assistant to support the Managing Director in day-to-day operations, strategic initiatives, and administrative functions. The ideal candidate will act as a trusted partner, ensuring efficient handling of business affairs, communication, scheduling, and confidential matters.

Key Responsibilities:

• Calendar & Schedule Management:
• Manage the MD’s calendar, schedule meetings, appointments, travel, and events with utmost efficiency.
• Communication Management:
• Screen and prioritize emails, phone calls, and other communications. Draft responses and handle correspondence on behalf of the MD.
• Meeting Coordination:
• Organize internal and external meetings, prepare agendas, record minutes, and ensure follow-up actions are completed.
• Travel & Logistics:
• Plan and book travel arrangements (flights, accommodations, transport), prepare detailed itineraries, and ensure smooth execution.
• Documentation & Reporting:
• Prepare presentations, reports, documents, and data for meetings and decision-making.
• Confidential Support:
• Handle sensitive information with discretion. Maintain confidentiality and professionalism in all interactions.
• Liaison Role:
• Serve as a point of contact between the MD and internal/external stakeholders.
• Project Assistance:
• Support in tracking project progress, research, data analysis, and coordinating with various departments.

Key Skills & Competencies:

• Excellent communication (written and verbal) and interpersonal skills
• High level of discretion, integrity, and professionalism
• Strong organizational and time-management abilities
• Proficiency in MS Office (Excel, PowerPoint, Word, Outlook)
• Ability to multitask and prioritize under pressure
• Problem-solving mindset with a proactive approach

Educational Qualification & Experience:

• Bachelor’s degree in Business Administration, Management, or related field
• 4–8 years of experience as an Executive Assistant, preferably supporting C-level executives
• Experience in a corporate or fast-paced environment is preferred

Job Type: Full-time

Pay: ₹20,000.00 - ₹70,000.00 per month

Schedule:

• Day shift

Application Question(s):

• Your current salary?
• Are you comfortable with Commerce Centre D12A, 4 Floor, 78 Tardeo Road, location in Mumbai?

Work Location: In person