Executive Assistant to MD

Job Title: Executive Assistant to Managing DirectorJob Summary:

The Executive Assistant will provide high-level administrative, operational, and strategic support to the Managing Director. The role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and acting as a key liaison between the MD and internal/external stakeholders.

Key Responsibilities:

1. Administrative Support

• Manage the MD’s calendar, appointments, travel, and meetings.
• Draft, review, and manage correspondence, emails, and documents on behalf of the MD.
• Maintain organized filing systems (digital & physical).

2. Meeting & Communication Management

• Schedule and coordinate board meetings, internal reviews, and external engagements.
• Prepare agendas, presentations, minutes of meetings, and follow-up action trackers.
• Act as the first point of contact for the MD with internal teams and external stakeholders.

3. Business Support

• Conduct research, prepare reports, and summarize key business insights for decision-making.
• Assist in monitoring project deadlines, business initiatives, and strategic goals.
• Coordinate with senior leadership teams to ensure smooth workflow and timely updates.

4. Confidentiality & Professionalism

• Handle sensitive information with discretion and integrity.
• Ensure compliance with company policies and confidentiality standards.

5. Travel & Event Coordination

• Plan and manage domestic & international travel arrangements, itineraries, and logistics.
• Assist in organizing corporate events, conferences, and networking engagements.

Key Skills & Competencies:

• Excellent communication (written & verbal) and interpersonal skills.
• Strong organizational and time-management skills with ability to multitask.
• Proficiency in MS Office / Google Workspace (Excel, PowerPoint, Word, Outlook).
• Analytical mindset with ability to prepare reports and presentations.
• Discretion, integrity, and professionalism.

Qualifications & Experience:

• Bachelor’s degree in Business Administration / Management / Commerce or related field.
• 3–7 years of experience as Executive Assistant / Personal Assistant to senior leadership.
• Experience in handling high-level executives and working in a fast-paced environment.

Reporting To:

Managing Director

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Language:

• English (Preferred)

Work Location: In person