Executive Assistant to MD

As an Executive Assistant supporting the Managing Director, your role will involve managing complex travel arrangements, calendar scheduling, and various administrative tasks to ensure smooth daily operations. - Travel Management - Plan and coordinate all domestic and international travel for the MD, including flights, hotels, visas, transport, and itineraries. - Manage last-minute changes, cancellations, and emergency travel requirements. - Ensure all travel arrangements align with the MD's preferences and company policies. - Prepare detailed travel briefs including schedules, contacts, and relevant documents. - Calendar and Meeting Coordination - Manage and prioritize the MD's calendar; schedule meetings, appointments, and calls efficiently. - Coordinate internal and external meetings, ensuring timely reminders and materials are shared in advance. - Take minutes or notes during key meetings as required. - Administrative and Side Support - Handle confidential documents and information with discretion. - Assist with expense reports, reimbursements, and financial tracking related to the MD's activities. - Support with personal tasks or errands on behalf of the MD as needed. - Liaise with internal departments and external stakeholders on behalf of the MD. - Communication & Correspondence - Draft and manage professional correspondence, emails, and presentations. - Screen and prioritize incoming communication for the MD. Qualifications and Skills: - Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role. - Strong experience in managing complex travel logistics. - Excellent written and verbal communication skills. - High level of discretion and professionalism. - Strong organizational and multitasking abilities. - Tech-savvy; proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and calendar management tools. - Ability to work independently and handle high-pressure situations. Please note that the job is full-time and requires in-person work. As an Executive Assistant supporting the Managing Director, your role will involve managing complex travel arrangements, calendar scheduling, and various administrative tasks to ensure smooth daily operations. - Travel Management - Plan and coordinate all domestic and international travel for the MD, including flights, hotels, visas, transport, and itineraries. - Manage last-minute changes, cancellations, and emergency travel requirements. - Ensure all travel arrangements align with the MD's preferences and company policies. - Prepare detailed travel briefs including schedules, contacts, and relevant documents. - Calendar and Meeting Coordination - Manage and prioritize the MD's calendar; schedule meetings, appointments, and calls efficiently. - Coordinate internal and external meetings, ensuring timely reminders and materials are shared in advance. - Take minutes or notes during key meetings as required. - Administrative and Side Support - Handle confidential documents and information with discretion. - Assist with expense reports, reimbursements, and financial tracking related to the MD's activities. - Support with personal tasks or errands on behalf of the MD as needed. - Liaise with internal departments and external stakeholders on behalf of the MD. - Communication & Correspondence - Draft and manage professional correspondence, emails, and presentations. - Screen and prioritize incoming communication for the MD. Qualifications and Skills: - Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role. - Strong experience in managing complex travel logistics. - Excellent written and verbal communication skills. - High level of discretion and professionalism. - Strong organizational and multitasking abilities. - Tech-savvy; proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and calendar management tools. - Ability to work independently and handle high-pressure situations. Please note that the job is full-time and requires in-person work.